High-Level Executive Assistant

1 day ago

Paranaque City, Calabarzon, Philippines beBeeExecutive Full time ₱1,000,000 - ₱1,200,000

We are seeking an experienced Executive Assistant to provide comprehensive support to a senior executive. This role requires someone who can seamlessly manage administrative tasks while also understanding the fast-paced and confidential nature of investment activities.

  • Key Responsibilities:

    • Travel Coordination: Coordinate and book domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries.

    • Email and Calendar Management: Proactively manage and prioritize a demanding executive calendar, scheduling meetings, appointments, and calls. Efficiently manage email correspondence, drafting responses, flagging urgent matters, and organizing the inbox.

    • Research and Procurement: Conduct thorough research for personal and professional purchases, identifying optimal solutions, negotiating with vendors, and managing the procurement process from inquiry to delivery.

    • Comprehensive Administrative Support: Handle a wide range of administrative tasks, including preparing presentations, organizing documents, managing expenses, maintaining organized filing systems (digital and physical), and handling confidential information with discretion.

  • Requirements:

    • At least 5 years of experience as an Executive Assistant supporting senior executives in a fast-paced environment.

    • Prior experience in Private Equity, Venture Capital, Investment Banking, or similar financial services is preferred.

    • Exceptional organizational and time management skills with the ability to multitask and prioritize effectively.

    • Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools.

    • Excellent written and verbal communication skills, with attention to detail.

    • A high level of discretion, professionalism, and integrity when handling confidential information.

    • Proactive, resourceful, and able to anticipate needs and act independently.

    • Ability to work flexible hours when required to accommodate executive travel and urgent matters.

This role offers opportunities for growth, meaningful work, and global reach with a dynamic team. Our organization takes pride in empowering employees' careers and providing a supportive environment.

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