Comprehensive Support Specialist

22 hours ago

Tarlac City, Central Luzon, Philippines beBeeVirtual Full time ₱60,000 - ₱80,000
Job Role

The Executive Virtual Assistant plays a vital role in providing comprehensive support to senior executives by efficiently managing schedules, communications, and administrative tasks. This position ensures seamless information flow, coordinates meetings, arranges travel arrangements, and oversees office operations.

Key Responsibilities
  • Executive Support & Coordination: Act as the primary point of contact among executives, employees, clients, and external partners, ensuring accurate and efficient information exchange.
  • Calendar & Meeting Management: Manage executives' calendars, schedule meetings, and take minutes during discussions.
  • Administrative & Travel Coordination: Arrange travel and accommodations, oversee clerical staff performance, and manage office supply inventory.
  • Financial Tracking & Reporting: Monitor daily expenses and prepare weekly, monthly, or quarterly reports (bookkeeping).
  • Communication & Correspondence: Format internal and external communication (memos, emails, presentations, reports), screen phone calls, and distribute correspondence.
Essential Skills
  • High school graduate or higher.
  • Experience in bookkeeping and accounting is beneficial.
  • Proficient in Microsoft Office Suite (Word, PowerPoint, Excel) and Google Docs, Slides, Sheets.
  • Familiarity with various work gadgets and applications (Gmail, Outlook, Microsoft Teams, project/task management tools).
  • Resourceful problem-solving skills.
  • Discretion when handling sensitive information.
  • Excellent organizational skills.
  • Fluent English (written and spoken).
  • Strong time-management skills and ability to meet deadlines.

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