Senior Contract Administrator

2 days ago

Iloilo City, Western Visayas, Philippines beBeeContractManager Full time ₱2,000,000 - ₱2,400,000
Job Overview:

This role focuses on managing contracts effectively to ensure timely project completion, minimizing risks, and maintaining positive relationships with all stakeholders.


Key Responsibilities:
  • Develop and implement a comprehensive contract management plan, ensuring its successful deployment by the project team
  • Maintain an up-to-date obligations register, facilitating seamless tracking of project progress
  • Foster open communication with the project manager and team members to guarantee timely fulfillment of project commitments
  • Educate the project team on the importance of meeting contractual obligations, recognizing opportunities and addressing potential issues promptly
  • Regularly review and analyze daily communications exchanged at various levels, including client interactions, key subcontractor dealings, and internal consortium partnerships
  • Ensure accurate and timely contractual reporting, submitting regular updates to relevant functions (project team, central contract management office)
  • Prepare and propose contractual correspondence for the project, encompassing notices, advance warnings, instructions to subcontractors, etc.
  • Respond to contractual correspondence, including responses to clients, partners, and subcontractors' letters
  • Promote effective risk management, anticipating potential claims and developing defensive strategies in collaboration with the project manager and team
  • Closely monitor the implementation of defensive strategies, ensuring desired outcomes are achieved
  • Identify and explore contractual opportunities with the project team, implementing measures to capitalize on them
  • Facilitate amicable settlements with all parties involved, resolving disputes efficiently
  • Analyze project strengths and weaknesses, proposing resolution strategies with the project manager
  • Maintain constructive communication among disputing parties, participating in negotiation meetings
  • Engage in alternative dispute resolution procedures when disputes cannot be resolved amicably
  • Monitor pre-requisites for contract closure, ensuring timely fulfillment of obligations related to handover and final completion certificates
  • Track and follow up on the clearance of remaining defects
  • Ensure that all company liabilities on the project are cleared and unconditional final completion certificates are obtained
Requirements:

To succeed in this position, you will require strong organizational and communication skills, as well as expertise in contract management, risk assessment, and dispute resolution.

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