Senior Paralegal Administrator

21 hours ago

Iloilo City, Western Visayas, Philippines beBeeAdministrative Full time ₱53,000 - ₱80,500
Job Summary

As a senior administrative professional with paralegal experience, you will provide high-level support to executives and manage diverse tasks including legal research, client coordination, financial tracking, travel arrangements, CRM management, content creation, and ad-hoc projects.

Key Responsibilities:
  • Administrative Support: Prepare, review, and maintain confidential documents; coordinate with lawyers and staff on project progress and requirements.
  • Executive Assistance: Manage complex schedules, arrange meetings, and coordinate appointments across multiple time zones; oversee internal projects, facilitate team communications, and organize business data.
  • Client & Case Coordination: Manage inboxes: reply to emails, follow up on correspondence, and flag priority messages; conduct phone and email communication for scheduling updates and general inquiries.
  • Financial & Reporting Tasks: Create invoices, track payments, and record expenses; assist in preparing payroll and tracking billable hours; synthesize data on industry trends and legal research for executive reports.
  • Travel & Logistics: Plan detailed itineraries, book flights, hotels, and transportation for business travel; ensure all bookings align with client preferences.
  • CRM & Systems Management: Update and maintain data in CRMs and case or project management platforms; support marketing campaigns by organizing lead/client data.
  • Content & Communication Management: Upload documents to online platforms, maintain profiles, and manage online reputation; create presentations and summarize documents for executive briefings.
  • Ad Hoc Tasks: Handle various admin, operational, or legal-related support tasks as needed.

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