Support Operations Administrator

23 hours ago

Iloilo City, Western Visayas, Philippines beBeeAdministration Full time ₱3,500,000 - ₱4,500,000
Administrative Support Officer

We are seeking a highly organized and detail-oriented professional to support senior management and ensure the smooth operation of all departments.

Key Responsibilities
  • Office Management:
    • Manage office operations, including supplies, equipment, and facilities.
  • Administrative Assistance:
    • Provide administrative support to senior management and coordinate with different departments to streamline processes.
  • Policy Implementation:
    • Ensure compliance with company policies and procedures.
  • Human Resources:
    • Recruitment Coordination:
      • Assist in the recruitment process by scheduling interviews and managing candidate communications.
    • Employee Records:
      • Maintain accurate employee records, including contracts and performance reviews.
    • Onboarding:
      • Facilitate the onboarding process for new employees.
  • Financial Administration:
    • Budget Monitoring:
      • Monitor departmental budgets and expenditures.
    • Invoice Processing:
      • Oversee the processing of invoices and payments.
    • Financial Reporting:
      • Prepare financial reports for management review.
  • Communication:
    • Internal Communication:
      • Coordinate internal communications effectively across departments.
    • External Communication:
      • Manage relationships with external vendors and partners.
  • Project Coordination:
    • Project Support:
      • Provide administrative support for ongoing projects.
    • Data Management:
      • Maintain project databases.
  • Compliance and Safety:
    • Regulatory Compliance:
      • Ensure compliance with relevant regulations.
    • Safety Protocols:
      • Develop and implement safety protocols.
  • Weekly Tasks:
    • Team Meetings:
      • Conduct regular meetings with administrative staff.
    • Performance Review:
      • Assist in conducting performance reviews.
    • Strategic Planning:
      • Collaborate with management to develop strategic plans.
Required Skills
  • Organizational Skills:
    • Ability to manage multiple tasks efficiently.
  • Communication Skills:
    • Strong verbal and written communication skills.
  • Problem-Solving:
    • Ability to identify and resolve issues proactively.

Benefits

This role offers a competitive salary and opportunities for professional growth and development.

Working Conditions

The position requires a flexible work schedule and ability to work in a fast-paced environment.

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