Operations Administrator

2 days ago

Caloocan City, National Capital Region, Philippines beBeeOperational Full time $50,000 - $80,000
Job Summary

We are seeking a detail-oriented and organized Administrative Operations Manager to oversee daily email filtering and responses using an existing Outlook filing system. This individual will be responsible for managing under 10 actionable emails and striving for inbox zero.

  • Screen and filter incoming phone calls, utilizing software tools to rank and prioritize communications, escalating only critical matters requiring founder attention.
  • Coordinate daily scheduling for subcontractors, materials delivery, and internal/external client confirmations.
  • Support estimation processes by following up with part-time estimator on delivery commitments and deadlines.
  • Assist with variation estimate processes including sketch preparation, documentation, and support tasks.
Key Responsibilities

The ideal candidate will have excellent communication skills and the ability to multitask effectively. They will also be skilled in CRM pipeline management during transition to APB Smarter websites platform and able to maintain consistent marketing activities and publications during peak operational hours.

  • Filtering and qualifying incoming leads to identify genuine prospects versus tire-kickers.
  • Supporting social media marketing initiatives and lead generation activities.
  • Tracking costs and project allocations accurately in existing Excel systems (with potential migration to other platforms).
  • Ensuring proactive communication with clients regarding project updates and potential delays.
Requirements

To succeed in this role, you should possess:

  • Excellent organizational and time management skills.
  • Able to work independently with minimal supervision.
  • Proficient in Microsoft Office, particularly Excel and Outlook.
  • Strong communication and interpersonal skills.

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