International Business Operations Administrator

This position offers an exciting opportunity to provide comprehensive administrative support to a growing international business.

The successful candidate will be responsible for managing financial operations, establishing accurate records, and coordinating administrative tasks with confidence.

With a strong background in executive assistance and financial management, the ideal candidate will possess excellent communication skills, a systematic approach to problem-solving, and the ability to learn specialized processes quickly.

Key Responsibilities:

• Provide executive assistant support including calendar coordination, communication management, and administrative task coordination
• Manage financial operations with systematic accuracy and attention to detail
• Verify invoices and prevent duplicate billing while building relationships with suppliers and vendors
• Process payroll and maintain organized documentation for smooth business operations
• Master specialized calculations and international trade management for China manufacturing transition
• Collaborate directly with leadership on administrative analysis and operational improvements
• Document processes and establish systems that prepare for team expansion

What You'll Gain:

• Expertise in international manufacturing operations, multi-company administration, and potential team supervision experience
• Ongoing training and development opportunities to build valuable career expertise
• A supportive work environment with flexible scheduling and genuine investment in your career advancement

Growth Opportunities:

• Lead training and onboarding for new team members in administrative and financial processes
• Take on specialized international operations responsibilities that build valuable career expertise
• Develop supervisory skills managing the expanding 4-5 person international operations team

What We're Looking For:

• 5-10 years of comprehensive executive assistant and financial management experience with proven capabilities
• QuickBooks expertise with a systematic approach to financial accuracy and administrative process management
• Strong communication skills, including comfort providing direct feedback and autonomous decision-making
• Proven ability to learn specialized processes while maintaining accuracy in current responsibilities

Why Choose Us?

• Opportunity to work with a growing international business with a focus on employee satisfaction and long-term partnerships
• A supportive work environment with flexible scheduling and genuine investment in your career advancement
• Ongoing training and development opportunities to build valuable career expertise

About This Role:

This role is perfect for experienced executive assistants with strong financial management skills ready to build specialized expertise while contributing to meaningful business growth.

We encourage you to apply even if you don't meet every requirement listed. We value loyalty, learning mindset, and cultural fit as much as experience.

Expected Career Progression:

Typical advancement paths include Expertise Track: Executive Assistant → Senior Executive Assistant with Financial Specialization → Senior Administrative Operations Specialist, Leadership Track: Executive Assistant → Senior Executive Assistant with Training Responsibilities → Administrative Team Lead, or Hybrid Track: Executive Assistant → Senior Executive Assistant with Operations Focus → Operations Coordinator.

Consistent performance, process expertise, and partnership approach create opportunities for specialized responsibilities, modest title progression, and compensation increases aligned with expanding contributions.