Highly Organized Administrative Professional
1 day ago
We are seeking a highly organized and proactive administrative professional to support our team in managing daily operations, business responsibilities and marketing.
- Expertly manage and triage correspondence, categorizing, routing and escalating issues as necessary.
- Optimize calendar management, including scheduling meetings, resolving conflicts and sending invitations.
- Maintain and update databases (vendor lists etc.)
- Oversee computer and equipment maintenance management and procurement.
- Manage office operations including ordering supplies and coordinating maintenance.
- Arrange travel accommodations itineraries and related correspondence.
- Create and execute detailed expense reports for business trips.
- Triage and respond to inbound inquiries from potential clients.
- Maintain the CRM and ensure accurate daily updates.
- Assist in organizing and participating in business development activities.
- Send welcome packages to new clients.
- Support in updating website and social content created by the team.
- Manage and assist online entries for awards.
- Reach out to journalists and send press releases.
- Research contacts for journalists events and other outlets in the best interests of the company.
- Support in managing the content calendar for social media.
- Help coordinate and execute in-house projects such as holiday gifts and events.
- Research speaking engagements for the founders.
- Research opportunities for new business including contact information for potential partners.
- Maintain the payroll system including onboarding offboarding employees updating salaries and managing group insurance plans.
- Draft contracts for employees and freelancers.
- Manage sick leave protocols and communications.
- Support recruitment processes including triaging candidate applications.
- Coordinate employee onboarding and offboarding account setup welcome packages etc.
- Process and manage accounts payable and receivable.
- Perform weekly bookkeeping reconciliations.
- 4+ years of experience in executive assistance communications or marketing.
- Must be able to work on Eastern Standard Time (EST).
- Proven ability to communicate effectively and build relationships.
- Strong organizational and time-management skills.
- Highly motivated resourceful and a go-getter mentality.
- Proficient in Google Workspace Google Sheets Google Docs Gmail Excel and Microsoft Word.
- Experience with CRM software and sales tools is a plus.
- Comfortable working flexible hours when needed.
This role requires a detail-oriented highly organized professional who thrives in a fast-paced environment. If you are a proactive problem-solver with excellent communication and decision-making skills we encourage you to apply.
Benefits- Two weeks of paid time off.
- Training and development programs.
- Work from home.
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