HR Assistant

2 weeks ago

Philippines Central Luzon Owens Career Center Full time
LOCATION:

Owens Asia, Inc. is located at One West Aeropark, Clark Freeport Zone, Pampanga, Philippines

JOB DESCRIPTION:

  • We seek a highly organized and proactive HR Assistant to join our team. As an HR Assistant, you will play a crucial role in the recruitment process by handling various administrative tasks and ensuring the smooth operation of our hiring process.

JOB RESPONSIBILITIES:

  • Post job advertisements on active job sites and manage applicant responses
  • Screen resumes and conduct phone interviews for shortlisted candidates
  • Administer language assessment exams to bilingual speakers and assist with scheduling interviews
  • Actively source candidates on LinkedIn and update candidate profiles on our HR platform
  • Coordinate specialist assessments and assist with background checks
  • Assist in updating recruitment exams, forms, and documentation packets
  • Coordinate new hire orientation and assist with employee onboarding processes
  • Manage attendance monitoring and leave request coordination
  • Update payroll and timekeeping records and assist with payroll submission
  • Notify employees of unscheduled leave via email and update holiday attendance spreadsheets
  • Coordinate employees' working schedules and assist with leave approvals

JOB REQUIREMENTS:

  • A bachelor's degree in human resources or a related field is preferred
  • Previous experience in recruitment coordination or HR administration
  • Strong organizational and time management skills
  • Above-average communication and interpersonal abilities
  • Proficiency in Google Workspace applications; Familiarity with Google Docs, Sheets, and Gmail for managing documents
  • Ability to multitask and work effectively in a fast-paced environment
  • Attention to detail and a high level of accuracy

Skills:

  • Strong organizational skills
  • Above-average communication skills
  • Interpersonal skills
  • Attention to detail
  • Time management
  • Adaptability
  • Problem-solving skills
  • Teamwork
  • Knowledge of HR software

Hiring Process & Privacy Notice

Owens collects information from job applicants during the recruitment process.

Owens processes your personal data in a manner consistent with the data protection requirements for your location and the location of the hiring company. Owens may process your data on one or more of the following bases; entering into or the performance of a contract, consent, or legitimate interests. Owens operates in a number of international locations and your application may be processed in any of these locations. International transfer of your personal data between Owens companies is subject to standard EU international contractual clauses, when applicable.

To obtain a job with one of our companies, you may be required to take assessment tests and complete and pass a background screening, including criminal records checks.

Information you will supply may be disclosed to third parties, including agents or vendors of the company you are applying to, law enforcement agencies, state or federal agencies, courts, schools, and employers to handle the recruitment and background screening process. Information may be transmitted to another country other than the country you are located in or applying to, including countries outside the EU with a different level of data protection or inadequate data protection laws defined by the European Commission.

Recruitment information is generally retained for 6 months unless there is an extended legal mandatory retention period. If you would like us to keep your information for future career opportunities, please indicate your consent below. If you are hired, your information will be retained for longer.

For more information on our privacy practices and your rights, visit the Owens OnLine Privacy Policies page.

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