Administrative Staff

6 days ago

Biñan, Philippines Lions Pride Security Agency Full time

The Administrative Staff at Lions Pride Security Agency will play a pivotal role in ensuring smooth daily operations by providing administrative and clerical support. The position requires excellent organizational skills, attention to detail, and a proactive approach to managing office activities in a fast-paced environment.

Key Responsibilities
1. Administrative Support
- Manage daily office operations, including handling correspondence, phone calls, and emails.
- Maintain and organize physical and digital records, ensuring confidentiality and easy retrieval.
- Coordinate schedules, appointments, and meetings for management and staff.
2. Documentation and Reporting
- Prepare and process internal and external documents, such as reports, memos, and presentations.
- Assist in the preparation and filing of government and compliance-related documents (e.g., permits, licenses).
- Keep accurate records of employee files and security officer deployment details.
3. Client and Employee Coordination
- Serve as a point of contact for client inquiries, complaints, and requests, ensuring timely resolution.
- Support recruitment activities by scheduling interviews, maintaining candidate databases, and coordinating onboarding.
- Assist with payroll data entry and employee attendance tracking.

4. Office Maintenance
- Monitor office supplies inventory and coordinate replenishment as needed.
- Ensure that office equipment and facilities are functional and liaise with vendors for repairs and maintenance.

5. General Support
- Collaborate with other departments to support agency operations and initiatives.
- Perform other related tasks as assigned by the General Manager.

Qualifications
1. A bachelor’s degree in Business Administration, Office Management, or a related field is preferred.
2. Proven experience in an administrative role, preferably within a security or service-based industry.
3. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office equipment.
4. Strong organizational, communication, and interpersonal skills.
5. Ability to multitask and work independently under minimal supervision.
6. Familiarity with basic HR and payroll functions is an advantage.

Key Competencies
1. Attention to Detail: Ensures accuracy in all tasks and documentation.
2. Time Management: Ability to prioritize and manage workload efficiently.
3. Problem-Solving: Proactively identifies and resolves administrative challenges.
4. Teamwork: Works collaboratively with colleagues to achieve organizational goals.

Why Join Lions Pride Security Agency?
1. Opportunity to work in a dynamic and growing organization.
2. Competitive compensation and benefits package.
3. A supportive environment that values innovation and professionalism.

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