Accounts Receivable Specialist

2 weeks ago

Valenzuela City, Philippines Unitan Construction & Development Corporation Full time

Job Summary:

To ensure accurate, complete, and timely processing of billing and collections, and support the company’s financial health by managing customer accounts and receivables. The role is crucial in maintaining cash flow and supporting project execution through accurate documentation and timely follow-ups.

Key Duties and Responsibilities:1. Billing and Documentation

· Prepare and issue client billings (Down payment, Progress Billing, Final Billing, Retention Billings).

· Ensure billing complies with contract terms and project milestones.

· Secure all supporting documents for billing (e.g., signed Job Completion Certificates, Inspection Reports, Delivery Receipts).

· Coordinate with project engineers or person in charged verify work completion prior to billing.

2. Collections and Follow-up

· Monitor daily collections and ensure timely deposits of payments.

· Perform regular follow-ups through calls, emails, and formal collection letters.

· Coordinate with clients to address queries, disputes, or delays in payment.

· Monitor and manage retention receivables , Unbilled revenue and ensure proper tracking and release schedule.

3. Recording and Reconciliation

· Post customer payments accurately in the accounting system.

· Maintain updated records of receivables, client ledgers, and collection logs.

· Reconcile accounts receivable transactions monthly and resolve any discrepancies.

4. Reporting and Monitoring

· Generate and analyze AR Aging Reports weekly/monthly.

· Track and report problematic accounts or potential bad debts to immediate head

· Provide monthly updates on collection status and cash inflows to support treasury planning.

5. Compliance and Audit Support

· Maintain accurate and complete documentation for internal and external audits.

· Ensure compliance with BIR and other government regulatory requirements (e.g., issuance of Invoice and OR, 2307 Withholding Tax Certificates,.

· File and organize all related AR documentation for easy access and future reference.

6. Subcon Monitoring and Credit Memo

· Maintain accurate and updated records of Subcon Monitoring and Credit Memo

Maintain complete documentation of subcontractors.

Qualifications:

1. Bachelor’s degree in Accountancy, Finance, or any related field.

2.At least 1-2 years of relevant experience in accounts receivable, preferably in the construction

3. Familiarity with progress billing, retention receivables, and construction project documentation is a strong advantage.

4. Proficient in MS Excel and accounting systems

5. Strong attention to detail and organizational skills.

Good communication and interpersonal skills, especially in dealing with clients and project teams

Work location: Valenzuela City

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