Accounts Admin

1 week ago

Makati City, National Capital Region, Philippines Different Technologies Pty Ltd. Full time

JOB OVERVIEW

As an Accounts Admin, you will be a trusted advisor and expected to support multiple team members, proactively and effectively within the business. To be successful in this role, you will be expected to understand the business, and demonstrate a high level of business acumen and exceptional organizational skills, which will contribute to seamless day-to-day operations.

DUTIES AND RESPONSIBILITIES

  • Management and coordination of agendas for 1:1 and direct report meetings
  • Maintenance of the manager's calendars and email inbox/es
  • Writing error-free, eloquent emails and letters
  • Create and oversee the internal administration process and systems upkeep
  • Maintain confidentiality and use a high degree of discretion.
  • Full responsibility for the day-to-day operations of the executive management function
  • Oversee internal administration processes and system upkeep
  • Minute taking for meetings
  • Account Management
    • Handling Accounts Receivable and Payable functions
    • Liaising directly with suppliers and/or clients on payments and invoices
    • Minimal payroll processing
    • Uploading files and invoices accordingly to Xero

QUALIFICATIONS

  • Bachelor's/College Degree in Business Administration, Management, or other related discipline is a plus, but not required.
  • At least 2-4 years of experience as a Virtual Assistant with basic AU bookkeeping knowledge.
  • Project management skills are advantageous.
  • Strong analytical and computer (primarily Outlook, Excel, and Teams) skills
  • Work experience with Slack, Notion, G Suite, and WhatsApp is desirable.
  • Strong oral and written communication skills
  • Detail-oriented, always able to provide accurate and high-quality work.
  • Ability to manage multiple priorities while remaining focused on quality and delivery.
  • Good administrative and organizational ability.
  • Ability to learn quickly and think ahead.
  • High level of empathy and mindfulness
  • Provides systematic and dependable follow-up, as well as a high level of organization and preparedness.
  • Maintains workflow under pressure and in a fast-paced, high-profile work environment.
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