Logistics Administrative Assistant

3 weeks ago

Mandaluyong City, National Capital Region, Philippines Tap Growth ai Full time
Overview

We are looking for a detail-oriented and organised Logistics Administrative Assistant who will play a vital role in the efficient operation of our logistics department. Primary responsibilities will predominantly be processing logistics invoices, along with supporting various administrative tasks essential to logistics operations. Experience supporting clients or stakeholders in the Australian or US markets is preferred.

What's In It For You?
  • Fixed Day Shift Schedule - Enjoy a consistent Monday to Friday day shift — great for maintaining work-life balance.
  • Engaging Company Culture - Join a fun, supportive environment with regular team engagement activities like birthday and work anniversary celebrations, monthly events, and wellness check-ins.
  • Comprehensive Benefits Package
    • Government-mandated contributions (SSS, PhilHealth, Pag-IBIG)
    • HMO coverage for you and one dependent
    • 25 leave credits annually, with a cash conversion option
    • Pro-rated 13th month pay
    • Non-taxable allowances included
    • And more
What You\'ll Do:
  • Process all logistics invoices: processing and coding invoices accurately and efficiently, ensuring timely processing in line with the company guidelines.
  • Spreadsheet entry and maintenance.
  • Assist in preparing monthly reports – accrual report.
  • POD retrievals on request – accessing a number of platforms to retrieve PODs from carriers to assist with stakeholder inquiries.
  • Logistics support: assist in coordinating and facilitating logistics operations, including inventory management and transportation coordination.
  • Administrative duties: handle general administrative tasks such as data entry, filing, maintaining records, and assisting with documentation related to logistics operations.
  • Communication and coordination: collaborate closely with internal teams, including warehouse staff, procurement, and finance departments, to ensure seamless logistics processes.
  • Problem solving: identify and resolve logistical issues promptly, escalating complex problems to the appropriate authorities when necessary.
  • Compliance and quality assurance: uphold compliance standards and quality assurance protocols, ensuring adherence to company policies and procedures.
What We\'re Looking For?
  • At least 2–3 years of experience in logistics, warehouse admin, or supply chain support roles.
  • Background in FMCG, food manufacturing, or high-volume product environments highly preferred.
  • Exposure to AU or US logistics processes and invoicing is a strong advantage.
  • Advanced proficiency in Microsoft Excel is a must (pivot tables, formulas, data tracking).
  • Familiarity with MS Office and logistics/ERP platforms.
  • Excellent attention to detail, time management, and organisation.
  • Strong written and verbal communication skills to coordinate across departments.
  • Basic understanding of ISO, HACCP, and internal safety standards.
  • Ability to work both independently and collaboratively in a team-based environment.
#J-18808-Ljbffr

  • Logistics Administrative Assistant

    2 weeks ago

    Mandaluyong City, National Capital Region, Philippines Tap Growth ai Full time

    OverviewWe are looking for a detail-oriented and organised Logistics Administrative Assistant who will play a vital role in the efficient operation of our logistics department. Primary responsibilities will predominately be processing logistics invoices, along with supporting various administrative tasks essential to logistics operations. Experience...

  • Administrative Support Specialist

    2 weeks ago

    Mandaluyong City, National Capital Region, Philippines beBeeLogistics Full time ₱2,241,626 - ₱2,791,948

    Job OverviewThe role of a Logistics Administrative Coordinator entails facilitating the efficient operation of our logistics department. Primary responsibilities include processing logistics invoices, supporting administrative tasks vital to logistics operations, and coordinating logistics processes.Main ResponsibilitiesProcess logistics invoices accurately...

  • Logistics Assistant

    4 days ago

    Quezon City, National Capital Region, Philippines Prime Technology Specialist Incorporated Full time ₱150,000 - ₱250,000 per year

    Duties and Responsibilities:Responsible for the daily delivery tasks of the Logistics DepartmentCollects cheques upon delivery picks up used passes from merchants and retrieves documents revalidations from LepantoDeliver corporate and consumer replacement ordersPerforms onsite segregation of vouchers and distributes them to clientsAssists in the...

  • Administrative Assistant

    1 week ago

    Mandaluyong City, National Capital Region, Philippines Emapta Full time ₱80,000 - ₱120,000 per year

    Support seamless operations in a fast-paced supply chain industryIn logistics and supply chain, every link keeps industries connected. This role places you in the driver's seat of coordination-ensuring fleets, data, and processes run on schedule. It's your chance to fuel global operations while building a career that keeps both your ambitions and personal...

  • Logistics Specialist

    2 weeks ago

    Mandaluyong City, National Capital Region, Philippines Belo Medical Group, Inc. Full time

    Join to apply for the Logistics Specialist - Project Based role at Belo Medical Group, Inc.Job Summary: Provides logistics support and other general administration duties i.e. outgoing delivery, monitoring, control and documentation of inventory movements of assigned product line or non-inventory items i.e. receipt, issuances, transfer and return...

  • Logistics Assistant

    1 week ago

    Quezon City, National Capital Region, Philippines Prime@ Technology Specialists, Inc. Full time ₱160,000 - ₱180,000 per year

    Responsible for the daily delivery tasks of the Logistics DepartmentCollects cheques upon delivery picks up used passes from merchants and retrieves documents revalidationsDeliver corporate and consumer replacement ordersPerforms onsite segregation of vouchers and distributes them to clientsAssists in the administrative tasks of the LogisticsDepartment...

  • Office Administrator Assistant

    1 week ago

    Mandaluyong City, National Capital Region, Philippines beBeeExecutive Full time ₱360,000 - ₱420,000

    Job DescriptionThe ideal candidate will provide exceptional support to a busy executive, handling calendar and travel management, communication, project coordination, event planning, and administrative tasks.This role requires a highly organized individual with strong time management skills, excellent written and verbal communication skills, and proficiency...

  • Professional Logistics Position

    2 weeks ago

    Mandaluyong City, National Capital Region, Philippines beBeeLogistics Full time ₱1,500,000 - ₱2,000,000

    Logistics Professional JobThe Logistics Professional will be responsible for providing logistics support and other general administration duties. These include the monitoring, control, and documentation of inventory movements, as well as assisting in the maintenance of updated files and records.Key responsibilities include:Assisting in the preparation of...

  • Logistics Specialist – Project Based

    3 weeks ago

    Mandaluyong City, National Capital Region, Philippines Belo Medical Group Full time

    OverviewThe Logistics Specialist Project Based provides logistics support and other general administration duties i.e. outgoing delivery, monitoring, control and documentation of inventory movements of assigned product line or non-inventory items i.e. receipt, issuances, transfer and return transactions; as well as inventory monitoring of assigned product...

  • Logistics Assistant

    6 days ago

    Makati City, National Capital Region, Philippines NEWCORE INDUSTRIES INTERNATIONAL INC. Full time ₱400,000 - ₱600,000 per year

    Coordinate daily logistics activities including shipments, inventory management, and transportation.Liase with suppliers, carriers, and internal teams to ensure timely and cost-effective deliveries.Prepare and maintain accurate shipping and customs documentation.Track and report the movement of goods, resolve delivery issues, and ensure compliance with...