Logistics Administrative Assistant

1 day ago

Mandaluyong City, National Capital Region, Philippines Tap Growth ai Full time
Overview

We are looking for a detail-oriented and organised Logistics Administrative Assistant who will play a vital role in the efficient operation of our logistics department. Primary responsibilities will predominantly be processing logistics invoices, along with supporting various administrative tasks essential to logistics operations. Experience supporting clients or stakeholders in the Australian or US markets is preferred.

What's In It For You?
  • Fixed Day Shift Schedule - Enjoy a consistent Monday to Friday day shift — great for maintaining work-life balance.
  • Engaging Company Culture - Join a fun, supportive environment with regular team engagement activities like birthday and work anniversary celebrations, monthly events, and wellness check-ins.
  • Comprehensive Benefits Package
    • Government-mandated contributions (SSS, PhilHealth, Pag-IBIG)
    • HMO coverage for you and one dependent
    • 25 leave credits annually, with a cash conversion option
    • Pro-rated 13th month pay
    • Non-taxable allowances included
    • And more
What You\'ll Do:
  • Process all logistics invoices: processing and coding invoices accurately and efficiently, ensuring timely processing in line with the company guidelines.
  • Spreadsheet entry and maintenance.
  • Assist in preparing monthly reports – accrual report.
  • POD retrievals on request – accessing a number of platforms to retrieve PODs from carriers to assist with stakeholder inquiries.
  • Logistics support: assist in coordinating and facilitating logistics operations, including inventory management and transportation coordination.
  • Administrative duties: handle general administrative tasks such as data entry, filing, maintaining records, and assisting with documentation related to logistics operations.
  • Communication and coordination: collaborate closely with internal teams, including warehouse staff, procurement, and finance departments, to ensure seamless logistics processes.
  • Problem solving: identify and resolve logistical issues promptly, escalating complex problems to the appropriate authorities when necessary.
  • Compliance and quality assurance: uphold compliance standards and quality assurance protocols, ensuring adherence to company policies and procedures.
What We\'re Looking For?
  • At least 2–3 years of experience in logistics, warehouse admin, or supply chain support roles.
  • Background in FMCG, food manufacturing, or high-volume product environments highly preferred.
  • Exposure to AU or US logistics processes and invoicing is a strong advantage.
  • Advanced proficiency in Microsoft Excel is a must (pivot tables, formulas, data tracking).
  • Familiarity with MS Office and logistics/ERP platforms.
  • Excellent attention to detail, time management, and organisation.
  • Strong written and verbal communication skills to coordinate across departments.
  • Basic understanding of ISO, HACCP, and internal safety standards.
  • Ability to work both independently and collaboratively in a team-based environment.
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