
Project Manager for Events
4 weeks ago
is responsible for the planning, execution, and management of events from conception to completion, ensuring all aspects align with client expectations and organizational goals.
Client Engagement- Conduct initial meetings to understand event objectives, scope, and expectations.
- Develop and present proposals; facilitate bid briefing sessions.
- Manage the bidding process and requirements including vendor evaluation and selection.
- Serve as the primary point of contact, maintaining ongoing communication with the client.
- Provide regular updates, solicit feedback, and ensure alignment on project scope, timelines, and deliverables.
- Develop a comprehensive event plan covering all phases.
- Determine key milestones, timelines, and responsibilities.
- Create a detailed project brief aligned with client goals and expectations.
- Conduct project briefings with internal teams.
- Clearly communicate roles, responsibilities, deadlines, and the event vision.
- Prepare and manage the event budget, seeking client approval and tracking expenses.
- Research, evaluate, and secure venues.
- Coordinate logistics for setup, operations, and teardown.
- Identify, negotiate, and oversee vendor and supplier relationships.
- Manage contracts to ensure timely delivery of services.
- Lead and coordinate the creative team.
- Collaborate on themes, layout, multimedia, and branding.
- Develop detailed timelines, monitor progress, and adjust plans as needed.
- Obtain necessary permits and ensure safety and legal compliance.
- Source, recruit, and select qualified staff.
- Train personnel on their roles and responsibilities.
- Assign roles, manage schedules, and oversee performance to ensure smooth execution.
- Oversee setup, manage on-site logistics, and troubleshoot during the event.
- Gather attendee feedback and manage teardown.
- Lead post-mortem evaluations with internal and external teams, documenting lessons learned and recommendations.
Minimum Qualifications: Experience: 1-2 years of experience in project management, specifically in event planning and execution.
Skills- Excellent organizational and multitasking abilities.
- Strong communication and interpersonal skills.
- Proficient in project management software and tools.
- Ability to work under pressure and adapt to changing circumstances.
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