Office Assistant for Development Studies

2 days ago

Quezon City, National Capital Region, Philippines Ateneo de Manila University Full time
Main Duties & Responsibilities
  • Serves as Office Receptionist
    • Handles students and visitors' inquiries.
    • Handles incoming & outgoing calls and fax messages.
  • Assists in Office Operations
    • Coordinates with other departments, and OSCI regarding Soc Sci 13 schedules and other matters.
    • Assists in managing various international activities of the DS, such as workshops and public lectures.
    • Coordinates with various offices inside and outside the university (Inside: other departments, programs, administrative offices, central administration offices, etc. Outside: Nongovernment organizations, different institutions, various universities, partner communities, etc)
    • Assists faculty with Soc Sci 13 room reservation, announcements, duplication of exams, syllabi, handouts, etc.
    • Assists the Director during Registration period (Soc Sci 13 signups)
    • Assists the Director in preparing Soc Sci 13 course offerings, scheduling, etc.
    • Assists the Director in preparing the budget (new equipment requests, major improvement requests, new positions requests, supplies and expenses requests & monthly budget report).
  • Responsible for Logistics concerns
    • Monitors the availability of office supplies and equipment needed for Soc Sci 13 and other DS internationalization activities. Reports immediate repairs of equipment and other office facilities.
    • Maintains cleanliness and orderliness inside the office.
  • Responsible for Office Documents
    • Processing all incoming and outgoing documents (letters, invitations, school activities, reports, etc.)
    • Handles Soc Sci 14 students' and office files.
    • Routes correspondence and other important documents to various offices.
    • Handles confidential documents of the Director and faculty such as appointment contract, curriculum vitae, application, bio data form, etc.
    • Handles practicum matters (preparing endorsement letters, evaluation forms, inquiries for names & addresses of Non government organizations and institutions, etc)
Minimum Qualifications
  • Summary of Work Activities and Responsibilities:
    • Serves as Office Receptionist
    • Assists in Office Operations
    • Responsible for Logistics concerns
    • Responsible for Office Documents
Knowledge, Skills, And Abilities
  • Good Interpersonal Skills
  • Office Management
Education And Experience Requirements
  • Graduate of any 4-year course.
  • 2 years of work experience.

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