Senior Executive Assistant

5 days ago

Manila, National Capital Region, Philippines Forbes Australia Full time

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Empowering Business Growth through Connection

We are seeking a highly adaptable and resourceful Senior Executive Assistant to support two executives with distinctly different working styles. This role requires an individual who can seamlessly shift between structured, process-driven operational support and creative, fluid editorial assistance. The ideal candidate will be an excellent communicator, proactive, highly organised, and comfortable managing a broad range of tasks that may vary significantly from day to day. This is a remote role, but the successful candidate must be able to align with Australian business hours and provide out-of-hours support when necessary due to the fast-paced nature of editorial and executive demands.

Key Responsibilities:

  • Manage schedules, appointments, emails, and correspondence, ensuring smooth coordination. Organise digital files, prepare agendas, record meeting notes, and track follow-ups.
  • Assist in planning, executing, and tracking business and editorial projects. Facilitate team communication, research, reporting, and operational support.
  • Draft, review, and format written materials while supporting content planning. Coordinate deadlines, submissions, and liaise with contributors and stakeholders.
  • Arrange travel, accommodations, and transportation with detailed itineraries. Handle travel-related expenses, reimbursements, and documentation.
  • Maintain spreadsheets, databases, and financial records while tracking key metrics. Assist with budget management, invoicing, and vendor coordination.
  • Track and reconcile executive expenses, invoices, and reimbursements. Manage purchase orders, approvals, and vendor payments.
  • Adapt to various tasks, including event coordination, research, and problem-solving. Provide personalised support tailored to each executive's leadership style.
  • Comfortable providing out-of-hours support when required due to the fast-paced nature of editorial and executive demands.

Qualifications:

  • Minimum 5+ years of experience as a Senior Executive Assistant, supporting C-suite executives in sophisticated business e.g. finance, media, consulting, law, or multinational corporations.
  • Minimum 3+ years experience working with businesses based in Australia, the USA, or the UK is essential.
  • Exceptional written and verbal communication skills in English, with experience drafting high-level business correspondence, reports, and presentations.
  • Strong organisational and time management skills, capable of handling multiple priorities, high-pressure deadlines, and confidential executive matters.
  • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Google Workspace, and project management tools (e.g. clickup).
  • Strong Canva skills to create polished, sophisticated executive presentations (to be tested in the interview process).
  • Strong analytical and spreadsheeting skills.

This role offers the opportunity to work closely with high-level executives in a fast-paced, dynamic industry. You will be a critical part of the leadership team's efficiency, supporting key business and editorial functions while operating at an international level. If you thrive in a demanding but rewarding environment, have a problem-solving mindset, and are ready to take ownership of executive-level support, we want to hear from you.

If you meet the qualifications and are excited about this opportunity, apply now with your resume and a brief cover letter outlining your experience. Shortlisted candidates will be required to complete multiple interviews and capability tests as part of the interview process.

Seniority level
  • Mid-Senior level
Employment type
  • Full-time
Job function
  • Administrative
  • Industries: Broadcast Media Production and Distribution
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