Executive Assistant Coordinator

7 days ago

Manila, National Capital Region, Philippines EviSmart™ Full time
Overview

Position Overview
We're looking for a hands-on Executive Assistant & Project Coordinator who thrives in a fast-paced, ever-changing environment. This isn't your typical EA role — you'll be rolling up your sleeves, juggling multiple priorities, and keeping high-stakes projects moving forward while making sure the CEO is always one step ahead. The right person is resourceful, gritty, and adaptable, and you'll wear many hats — calendar guardian, project driver, problem solver, and trusted partner to the CEO.

Company: Evident

What we do: Evident is transforming the dental industry through innovation, technology, and people. We are a fast-growing company with global reach, blending expertise in digital dentistry, AI, workflow automation, and customer success.

Key Responsibilities

Executive Support

  • Own and optimize the CEO's calendar, priorities, and communications.
  • Anticipate needs and solve challenges before they become problems.
  • Act as a trusted point of contact with internal teams and external partners.
  • Manage travel, logistics, and critical details to keep things running smoothly.
  • Handle sensitive and confidential matters with discretion.

Project Coordination

  • Drive cross-functional projects, ensuring deliverables don't fall through the cracks.
  • Roll up your sleeves to build timelines, assign owners, and chase follow-ups.
  • Connect the dots between teams (finance, legal, operations, product) to keep momentum.
  • Simplify chaos — turn big ideas into clear, actionable steps.
  • Keep the CEO and leadership updated with progress reports and next steps.
  • Proven experience in office event coordination, corporate branding initiatives, and large-scale tradeshow organization.
What We're Looking For
  • Proven experience as an Executive Assistant, Project Coordinator, or similar role.
  • Strong organizational skills with a bias for action.
  • Clear communicator who can cut through noise and keep things moving.
  • Comfortable juggling multiple priorities in a fast-changing environment.
  • Proactive problem-solver with good judgment and common sense.
  • Thrives under pressure and loves to "roll up their sleeves."
Nice-to-Haves
  • Experience in a startup or high-growth company.
  • Exposure to project management tools (Asana, Trello, Notion, etc.).
  • Background in healthcare, tech, or operations.
What Success Looks Like
  • The CEO always has what they need, when they need it.
  • Projects move forward without bottlenecks — deadlines are hit, teams are aligned.
  • You keep the leadership team focused, organized, and accountable.
  • You're recognized as the go-to problem solver who makes things happen.
Seniority level
  • Mid-Senior level
Employment type
  • Full-time
Job function
  • Administrative
Industries
  • Software Development

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