AP Specialist

4 weeks ago

Cebu City, Central Visayas, Philippines Staff4Me Full time

The AP Specialist is entrusted with the following responsibilities:

Accounts Payable Responsibilities:
  1. Process vendor invoices and expenses daily
  2. Review purchase orders, statements, and invoices to verify amounts owed
  3. Confirm internal approval of vendor invoices
  4. Respond to vendor inquiries and resolve any discrepancies in billings and payments
  5. Record company credit card expenditures, employee expenses, and complete reconciliations
  6. Assist with tax filings and mailings
  7. Communicate with vendors to manage accounts, both internal and external
  8. Assist in processing ACHs and checks
Other Responsibilities:
  1. Be reliable, well organized, task-oriented, and able to work through occasional challenging vendor or customer interactions
  2. Ensure financial records are maintained in compliance with accepted policies and procedures, including document storage for reports and working papers
  3. Assist with reconciling multiple bank accounts in different currencies for all corporate accounts as needed
  4. Participate in the monthly close process. Review and prepare account reconciliations to ensure they accurately reflect the account's balance in a timely manner
  5. Assist in preparing and coordinating intercompany transactions. Maintain the integrity of accounting and reporting software pertaining to all entities
  6. Develop, maintain, and/or review reports to support analysis of income statement and balance sheet accounts upon request. Investigate, report, and correct any inconsistencies and errors identified
  7. Perform other assigned tasks and duties necessary to support the Finance Department
Knowledge, Skills, and Abilities:
  1. Attention to detail
  2. Knowledge of accounting practices, procedures, and generally accepted accounting principles
  3. Skill in performing detailed numerical computations
  4. Skill in both verbal and written communication. Ability to perform well in a team environment, including sharing information and assisting others with close and reporting duties to meet monthly deadlines
  5. Courage to report issues and offer analysis of the issues and possible solutions
  6. Ability to offer helpful suggestions to improve overall efficiency and effectiveness
  7. Skill in the use of computer hardware and software
Qualifications:
  1. Bachelor's degree in Accounting or equivalent experience
  2. 1-3 years of experience in an Accounting environment
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