
AP Specialist
3 weeks ago
AP Specialist tasks include processing of payables to the vendors in SAP system, preparing monthly schedules, ensuring proper withholding of taxes, proper recording of transactions, assisting in uploading of invoices in Procure to Pay system and communicating with US team for any vendor-related concerns.
Responsibilities- Completes payments and controls expenses by receiving, verifying, and reconciling invoices.
- Preparation and consolidation of documents needed for payment processing.
- Processing and creating invoices in the Procure to Pay System (COUPA).
- Processing approved Coupa invoices in the accounting system (SAP).
- Reconciles processed work by verifying entries and comparing system reports.
- Charges expenses to accounts and cost centers by analyzing invoice and expense reports and recording entries.
- Pays vendors, verifying TAX ID numbers, Purchase Orders, Contracts and Invoices for payment discrepancies and documentation.
- Process employee payments – maternity and sickness benefits – by receiving and verifying expense reports and posting them to the accounting system.
- Maintains account and vendor schedules and historical records by filing documents and saving scanned copies in the designated shared folder.
- Summarizes importation related documents and information used for TIMTA filing and related tasks.
- Ensures all policy requirements are observed and implemented.
- Protects organization's value and integrity by keeping information confidential.
- Endorses processed vendor payments to the Disbursements team and oversees month-end closing procedures as applicable.
- Assists external auditors as needed.
- Graduates of Accountancy preferred.
- With 2 years handling Accounts Payable transactions (end-to-end) in any industry.
- Knowledgeable in journal entries and experience with 2307 processing (Creditable Withholding Tax).
- Knowledge in using SAP or other accounting systems is highly desirable.
- Proficient in MS Excel and strong interpersonal skills.
- Must be willing to work in a mid-shift schedule.
- Flexible in terms of work arrangement (on-site, work-from-home, or hybrid).
- Solid documentation skills, writing and reporting; excellent quantitative and analytical skills; keen to details.
- Entry level
- Full-time
- Accounting/Auditing and Finance
- Software Development
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