HR and Admin Officer

3 weeks ago


Pasig, National Capital Region, Philippines NIRAS Full time

Facilities Management and Security

  • Ensure office security and cleanliness
  • Coordinate with building admin
  • Coordinate with government agencies for mandatory requirements (business registration, mayor's permit, compliance documents)
  • Safekeeping of office keys
  • Maintain record of preventive maintenance of office machines and equipment

Purchasing

  • Arrange flight bookings and hotel accommodation
  • In-charge of requisition and replenishment of office supplies, emergency and medical kits
  • Select, qualify and support procurement of supplies and other office needs
  • Coordinate with vendors and suppliers

General Administration

  • File and maintain documents such as company records, receiving copy of accountabilities, transmittals, etc.
  • Handle overall transportation arrangement and other requirements of executives and visitors
  • Issue and process business tools for new hires (laptop/desktop, mobile phones, work station, office supplies)
  • Validate monthly usage (data/calls/SMS) of all employees with company-issued phones
  • In-charge of the release and replenishment of Petty Cash Fund
  • Monitor administrative expenses
  • In-charge of copy equipment, printers, or other necessary equipment
  • Visa processing in coordination with travel consultant
  • Support compiling of internal reports for management

Recruitment

  • Assist the HR Team in fulfilling manpower requirements through sourcing and conducting interviews for qualified applicants
  • Prepare interview assessment sheet of candidates to be endorsed to the Hiring Manager

Employee Engagement

  • In-charge of the implementation and logistical requirements of monthly employee engagement activities and company events
  • Devise feedback system (i.e., survey) for post-event evaluation and analysis
  • Implement bi-annual employee satisfaction survey
  • Source beneficiaries for CSR activities

Employee Benefits

  • Conduct annual cost-benefit analysis of HMOs and Group Life insurance
  • In-charge of the addition/deletion of members in the company accredited HMO and Group Life Insurance
  • Monitor employee wellness program availment

Qualifications

  • Preferably with a Bachelor's degree in Business Administration, Psychology, Behavioral Science, or its equivalent
  • Minimum 5 years of HR and office administration experience
  • Proficient computer skills such as MS Teams
  • Working knowledge of general office equipment
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Strong organizational skills with the ability to multi-task
  • Excellent written and verbal communication skills
  • Excellent interpersonal skills
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