HR and Admin Officer
3 weeks ago
Facilities Management and Security
- Ensure office security and cleanliness
- Coordinate with building admin
- Coordinate with government agencies for mandatory requirements (business registration, mayor's permit, compliance documents)
- Safekeeping of office keys
- Maintain record of preventive maintenance of office machines and equipment
Purchasing
- Arrange flight bookings and hotel accommodation
- In-charge of requisition and replenishment of office supplies, emergency and medical kits
- Select, qualify and support procurement of supplies and other office needs
- Coordinate with vendors and suppliers
General Administration
- File and maintain documents such as company records, receiving copy of accountabilities, transmittals, etc.
- Handle overall transportation arrangement and other requirements of executives and visitors
- Issue and process business tools for new hires (laptop/desktop, mobile phones, work station, office supplies)
- Validate monthly usage (data/calls/SMS) of all employees with company-issued phones
- In-charge of the release and replenishment of Petty Cash Fund
- Monitor administrative expenses
- In-charge of copy equipment, printers, or other necessary equipment
- Visa processing in coordination with travel consultant
- Support compiling of internal reports for management
Recruitment
- Assist the HR Team in fulfilling manpower requirements through sourcing and conducting interviews for qualified applicants
- Prepare interview assessment sheet of candidates to be endorsed to the Hiring Manager
Employee Engagement
- In-charge of the implementation and logistical requirements of monthly employee engagement activities and company events
- Devise feedback system (i.e., survey) for post-event evaluation and analysis
- Implement bi-annual employee satisfaction survey
- Source beneficiaries for CSR activities
Employee Benefits
- Conduct annual cost-benefit analysis of HMOs and Group Life insurance
- In-charge of the addition/deletion of members in the company accredited HMO and Group Life Insurance
- Monitor employee wellness program availment
Qualifications
- Preferably with a Bachelor's degree in Business Administration, Psychology, Behavioral Science, or its equivalent
- Minimum 5 years of HR and office administration experience
- Proficient computer skills such as MS Teams
- Working knowledge of general office equipment
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Strong organizational skills with the ability to multi-task
- Excellent written and verbal communication skills
- Excellent interpersonal skills
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