HR and Admin Associate

2 weeks ago

Pasig, National Capital Region, Philippines Private Advertiser Full time

Job Summary:

We are looking for an experienced and dynamic HR and Admin Officer to join our team. This role is essential for overseeing the smooth running of the company's administrative and human resource functions. The ideal candidate will ensure compliance with HR policies, support employee needs, manage administrative tasks, and help foster a positive work environment.

Key Responsibilities:

Human Resources Responsibilities

Recruitment & Onboarding

  • Manage the recruitment process, including job postings, interviewing candidates, and facilitating the hiring process.
  • Coordinate the onboarding process for new hires, including preparing necessary documents, setting up orientations, and ensuring smooth transitions for employees.

Employee Relations

  • Serve as the first point of contact for employee inquiries related to HR policies, procedures, and benefits.
  • Address employee concerns and assist in resolving conflicts or issues to maintain a positive work environment.

Payroll & Benefits Administration

  • Assist in the preparation and processing of payroll on a timely basis.
  • Ensure that all employees are informed about their benefits and any changes in policies.
  • Coordinate the enrollment and updates for employee benefits such as health insurance, leave, and retirement plans.

Training & Development

  • Coordinate training sessions and workshops to enhance employee skills and development.
  • Maintain training records and support employees in professional development goals.

Performance Management

  • Assist in performance appraisals, tracking employee performance, and helping managers provide feedback.
  • Maintain records of performance evaluations and contribute to improvement initiatives.

Compliance & Reporting

  • Ensure compliance with labor laws and regulations.
  • Maintain HR records and generate reports as needed (e.g., headcount, turnover rates, etc.).

Administrative Responsibilities

Office Management

  • Oversee day-to-day administrative operations of the office, ensuring that it runs efficiently.
  • Manage office supplies, equipment, and facilities, ensuring everything is in good working order.
  • Coordinate and manage office space for employees, ensuring that it's organized and safe.

Documentation & Filing

  • Maintain employee files and records, both physical and electronic, ensuring all documents are up to date and securely stored.
  • Prepare and manage internal and external correspondence, such as memos, reports, and official letters.

Required Qualifications:

  • Bachelor's degree in Human Resources, Business Administration, or a related field.
  • Minimum 2-3 years of experience in HR and administration, preferably in a similar industry.
  • Familiarity with HR software and office management tools (e.g., MS Office Suite, HRIS, etc.).
  • Strong organizational skills with an ability to multitask and prioritize.
  • Excellent communication skills, both written and verbal.
  • Attention to detail and problem-solving capabilities.
  • Knowledge of labor laws and regulations.
  • Ability to maintain confidentiality and handle sensitive information.
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