Executive Assistant I

1 week ago


Manila, National Capital Region, Philippines DOXA Talent Full time

Hybrid - Manila 1-3 Yrs Exp Bachelor Full-time

Job DescriptionDescription

A DOXA Executive Assistant plays a pivotal role in an organization, providing direct support to an executive. This position requires exceptional organizational skills, the ability to handle confidential information with discretion, and a strong proficiency in both verbal and written communication. This role includes two weeks of paid training time to start.

Responsibilities

  1. Managing Up: The DOXA EA is a driven, proactive individual motivated by their impact. You excel at optimizing your executive's time and workload effectively, with an ability to speak up and stay ahead of potential problems by providing the right information at the right time.
  2. Effective Communication: Act as the first point-of-contact and gatekeeper for the executive. You will drive internal and external communications, presentations, reports, and more.
  3. Anticipating Needs: You have an ability to understand an executive's preferences, work style, and priorities. This could involve preparing materials for meetings, anticipating travel needs, or preemptively addressing scheduling conflicts. You are always one step ahead.
  4. Meeting Management: Coordinate and facilitate executive-level meetings, including agendas, taking notes, and following up on action items with stakeholders.
  5. Project Management: Including planning, ensuring they align with executive priorities, holding team members accountable, and following through with stakeholders.
  6. Personal Assistance: Support the executive in personal areas such as appointments, events, home needs, etc.
  7. Continuous Improvements: You seek ways to improve executive efficiency and effectiveness by streamlining processes and implementing new solutions.

Qualifications

  • Bachelor's degree or equivalent experience
  • You must have 2+ years of experience as an Executive Assistant working in a similar role
  • Strong computer aptitude, which includes experience with Microsoft 365, G-Suite, Canva, Zoom, Dropbox, Calendly, Slack, Trello/Monday.com/Basecamp/Asana (or similar), Adobe Acrobat, LastPass, LinkedIn, CRMs, ChatGPT, MidJourney/DALL-E (or similar), Jasper, AI Meeting tools, Expense Management tools.
  • Experience in managing multiple priorities, administrative coordination, and logistics
  • Strong organization, oral and written communication skills
  • Analytical skills with particular attention to detail
  • Aptitude in data management, analytics, reporting preparation
  • Ability to function in an autonomous environment — independent worker, self-directed
#J-18808-Ljbffr

  • Manila, National Capital Region, Philippines Wing Assistant Full time

    Key ResponsibilitiesMaintained and organized the director's calendar, scheduling meetings, and appointments, and coordinating with various stakeholders.Act as a primary point of contact for internal and external communications, manage emails, and phone calls, and ensure effective communication on behalf of the executive.Arrange and plan travel itineraries,...


  • Manila, National Capital Region, Philippines Wing Assistant Full time

    Job OverviewWe are looking for a talented and motivated Cold Caller to join our team at Wing Assistant.Your primary responsibility will be to generate high-quality leads for our real estate agents, and to convert these leads into successful sales. This is an exciting opportunity for someone who enjoys working in sales, and has excellent communication skills.


  • Manila, National Capital Region, Philippines Wing Assistant Full time

    Sales Career Advancement Opportunity">We are looking for a highly skilled and results-driven individual to fill the role of Sales Development Executive at Wing Assistant. This is an exceptional chance to join a high-performance team and accelerate your sales career, working alongside experienced professionals who share your passion for excellence.">About the...

  • Executive Assistant

    5 days ago


    Manila, National Capital Region, Philippines Satori Executive Training OPC Full time

    **Job Overview:**Satori Executive Training OPC is a leading multinational fleet management solutions company, establishing its Manila office and seeking a proactive and versatile Executive Assistant to manage day-to-day office operations while supporting business activities, special projects, and leadership coordination.This dynamic role goes beyond...


  • Manila, National Capital Region, Philippines Wing Assistant Full time

    Account Acquisition ExecutiveWe are seeking an experienced Account Acquisition Executive to join our sales team at Wing Assistant. As an Account Acquisition Executive, you will be responsible for acquiring new accounts and expanding existing customer relationships to drive business growth. If you have a strong background in sales, a proven track record of...


  • Manila, National Capital Region, Philippines Outsourced Full time

    Get AI-powered advice on this job and more exclusive features.Outsourced is a leading Philippines outsourcing company providing dedicated remote staff and offshore staffing services. We specialize in providing staff of the highest quality who will continue to exceed your expectations and provide benchmark offshore solutions to your business. With Outsourced...


  • Manila, National Capital Region, Philippines I-REMIT, Inc. Full time

    About I-REMIT, Inc.We are seeking a skilled FX Trader to join our team at I-REMIT, Inc. As a key member of our International Treasury function, you will play a vital role in driving business growth through effective FX Pricing, Liquidity Management, and Market Analysis.Your primary duties will include:Dynamic pricing of multiple currency...

  • Executive Assistant

    2 weeks ago


    Manila, National Capital Region, Philippines Philippine Wine Merchants Full time

    Executive AssistantThis is a full-time on-site role for an Executive Assistant located in Metro Manila. The Executive Assistant will be responsible for providing executive administrative assistance, managing expense reports, offering executive support, maintaining communication, and performing administrative assistance tasks.QualificationsExecutive...


  • Manila, National Capital Region, Philippines Curran Daly & Associates Full time

    Role Overview:The Executive Assistant Senior Analyst will play a critical role in the Workplace Solutions team, collaborating with cross-functional teams to deliver exceptional business support solutions. In this role, you will work closely with the Leadership team and US Workplace Solutions leadership to execute operational priorities. Your responsibilities...

  • Executive Assistant

    1 week ago


    Manila, National Capital Region, Philippines Full Potential Solutions Full time

    Direct message the job poster from Full Potential SolutionsSenior Manager | Global Support and Leadership RecruitmentCompany DescriptionFull Potential Solutions (FPS) is a performance-based outsourcing firm that prioritizes culture and employee satisfaction. FPS develops multichannel solutions to drive business growth by increasing customer value and...


  • Manila, National Capital Region, Philippines SRI Executive Full time

    Hybrid - Manila 1-3 Yrs Exp Bachelor Full-timeJob DescriptionDescriptionAbout UsSRI Executive is a global Executive Search, Strategy and Leadership consulting practice specialising in international development for over 25 years. We have partnered with more than 300 organisations to place exceptional leaders and develop future-ready strategies that lead to...

  • Executive Assistant

    3 weeks ago


    Manila, National Capital Region, Philippines Anytime Cleaners Corp. Full time

    Job descriptionExecutive Assistant Job Description We are looking for a new executive assistant to support our executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed...


  • Manila, National Capital Region, Philippines SRI Executive Full time

    SRI Executive is a global Executive Search, Strategy and Leadership consulting practice specialising in international development for over 25 years. We have partnered with more than 300 organisations to place exceptional leaders and develop future-ready strategies that lead to impact.We bring in-depth expertise, an exclusive network and tailored approach to...

  • Executive Assistant

    2 days ago


    Manila, National Capital Region, Philippines The Moment Group Full time

    Job Summary:The Executive Assistant provides high-level administrative support to the Executive Team, ensuring seamless day-to-day operations. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to handle multiple tasks in a fast-paced environment. The Executive Assistant will act as a key liaison between...

  • Executive Assistant

    5 days ago


    Manila, National Capital Region, Philippines Private Advertiser Full time

    Position:Executive Assistant | Eastwood QC | Remote | Night shiftLocation:Eastwood Libis, Quezon CityWork setup & shift:Flexible work setup | Night shiftOur Client,CF Staffing Solutions is a leading Modern Business Process Outsourcing (BPO) company dedicated to helping you achieve unparalleled success. Our primary focus is to harness the power of outsourcing...

  • Executive Assistant

    5 days ago


    Manila, National Capital Region, Philippines Vicma Marketing Corporation Full time

    About the roleThis is a full-time Executive Assistant position at Vicma Marketing Corporation based in Binondo, Manila City, Metro Manila. As an Executive Assistant, you will provide high-level administrative and organisational support to the senior leadership team, helping them to work effectively and efficiently.What you'll be doingManage the daily...


  • Manila, National Capital Region, Philippines Wing Assistant Full time

    Sales Development ExecutiveAre you driven, hungry for growth, and ready for a challenge? Do you want to be part of a fast-moving, high-performance sales team that thrives on impact?Salary range: PHP 25k to PHP 35kBonus range: 20k to 100k per month (earned through exceeding at the job and hitting your goals)Structure: We want go-getters who are eager to...

  • Executive Assistant

    2 weeks ago


    Manila, National Capital Region, Philippines Banbros Commercial, Inc. Full time

    About the roleWe are seeking an experienced and highly organized Executive Assistant to join the team at Banbros Commercial, Inc.' in our San Juan City Metro Manila office. This full-time role will provide comprehensive administrative and executive support to the Executive, ensuring the smooth running of day-to-day operations.What you'll be doingProviding...

  • executive assistant

    6 days ago


    Manila, National Capital Region, Philippines NFF Industrial Corporation Full time

    DUTIES AND RESPONSIBILITIES:Provides general administrative and clerical support to the top management.Prepares reports, memos, invoices letters, and other documents.Takes and monitors appointments of executives.Files and retrieves corporate records, documents, and reports.Researches and conducts data to prepare documents for review and presentation by...

  • Executive Assistant

    3 weeks ago


    Manila, National Capital Region, Philippines Top1Movers Worldwide Inc. Full time

    • Assist the Executive with daily administrative tasks that includes completing reports, composing, and preparing correspondence, minutes of meeting, itineraries, and agendas, and compiling documents for meetings• Work closely and effectively with the Executive Secretary to keep her well informed of upcoming commitments and responsibilities• Arrange...