
Administrative Assistant
17 hours ago
We\'re seeking a detail-oriented Administrative Assistant to support our certification team with data entry and administrative processes. The ideal candidate will play a key role in ensuring smooth lodgment and tracking of building applications, certificates, and property documentation across relevant regulatory portals.
Key Responsibilities- Accurately enter new job details into internal systems
- Perform property searches and extract required planning/building data
- Lodge applications, approvals, and certificates through regulatory portals (e.g., local councils, state planning systems)
- Upload inspection bookings and related documentation into internal systems
- Organize and file email correspondence and project documentation
- Send follow-ups and status updates to internal stakeholders or clients
- (Optional) Assist in reviewing certificates for completeness and accuracy, under supervision
- 1+ years of experience in administrative or data entry roles, preferably in property, construction or certification industries
- Strong written English and communication skills
- High attention to detail and accuracy in data handling
- Familiarity with Australian regulatory portals (preferred but not essential)
- Comfortable using CRMs, document management tools, and Excel
- Self-motivated, dependable, and able to meet deadlines with minimal supervision
- Full-time, Monday to Friday
- Alignment with AEST preferred, but can be flexible depending on team structure
- Background in property, building certification, or compliance administration
- Experience working with Australian clients or regulatory bodies
- Ability to quickly learn new platforms or portals
Note: As part of our recruitment process, we conduct a background check on all hired candidates. Please ensure that all required documents are prepared and submitted promptly.
By clicking on the "I\'m Interested" button I hereby allow Outsourced Quality Assured Services, Inc. ("Outsourced") to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.
Seniority level- Associate
- Full-time
- Administrative
- Outsourcing and Offshoring; Consulting and Construction
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