Administrative Assistant

4 weeks ago

San Fernando, Central Luzon, Philippines Outsourced Full time
Overview

We\'re seeking a detail-oriented Administrative Assistant to support our certification team with data entry and administrative processes. The ideal candidate will play a key role in ensuring smooth lodgment and tracking of building applications, certificates, and property documentation across relevant regulatory portals.

Key Responsibilities
  • Accurately enter new job details into internal systems
  • Perform property searches and extract required planning/building data
  • Lodge applications, approvals, and certificates through regulatory portals (e.g., local councils, state planning systems)
  • Upload inspection bookings and related documentation into internal systems
  • Organize and file email correspondence and project documentation
  • Send follow-ups and status updates to internal stakeholders or clients
  • (Optional) Assist in reviewing certificates for completeness and accuracy, under supervision
Qualifications & Skills
  • 1+ years of experience in administrative or data entry roles, preferably in property, construction or certification industries
  • Strong written English and communication skills
  • High attention to detail and accuracy in data handling
  • Familiarity with Australian regulatory portals (preferred but not essential)
  • Comfortable using CRMs, document management tools, and Excel
  • Self-motivated, dependable, and able to meet deadlines with minimal supervision
Work Schedule/Location
  • Full-time, Monday to Friday
  • Alignment with AEST preferred, but can be flexible depending on team structure
Nice to Have
  • Background in property, building certification, or compliance administration
  • Experience working with Australian clients or regulatory bodies
  • Ability to quickly learn new platforms or portals

Note: As part of our recruitment process, we conduct a background check on all hired candidates. Please ensure that all required documents are prepared and submitted promptly.

By clicking on the "I\'m Interested" button I hereby allow Outsourced Quality Assured Services, Inc. ("Outsourced") to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.

Seniority level
  • Associate
Employment type
  • Full-time
Job function
  • Administrative
Industries
  • Outsourcing and Offshoring; Consulting and Construction

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