Real Estate Administrative Assistant

2 weeks ago

Pasig, National Capital Region, Philippines StratifyIQ Full time

Location: Offshore (Remote) – Must be available Monday–Friday, 8:30 am - 5:00 pm Pacific Time

Type: Full-Time, Long-Term Opportunity

About The Role

We are seeking a reliable and detail-oriented Real Estate Administrative Assistant to support a brokerage in California. This role is heavily focused on administrative support for agents, marketing coordination, and day-to-day real estate office operations.

The ideal candidate has experience working with real estate professionals, is comfortable with industry tools and MLS systems, and has strong skills in Canva, digital marketing, and social media content creation.

Key Responsibilities

  • Agent Support & Concierge Services
    • Assist with agent onboarding and maintain checklists for new hires.
    • Provide day-to-day agent concierge support and respond promptly to requests.
    • Order, schedule, and coordinate installation/removal of real estate signs.
  • Marketing & Design
    • Create and update marketing materials (flyers, just listed/just sold posts, welcome posts, market updates) using Canva.
    • Update agent profiles, headshots, and bios on websites (BoldTrail).
    • Coordinate monthly marketing pieces and assist with digital/social media campaigns.
    • Support agents with custom listing/buyer template updates and requests.
  • Real Estate Operations
    • Access MLS to pull photos and property data.
    • Conduct research for the Commercial Team (e.g., compile property data from Crexi).
    • Monitor listings and leads on set schedule (M/W/F), and forward leads to appropriate contacts.
    • Maintain organizational checklists (onboarding, terminations, etc.).
    • Follow/Update and organize SOPs and documentation to streamline processes.
  • General Administrative Support
    • Assist with scheduling, task tracking, and workflow management.
    • Communicate proactively with leadership and confirm details when needed ("Is this right?" approach to start).
    • Support email communication, lead assignment, and follow-up as directed.
    Qualifications
    • Prior experience as an administrative assistant in real estate (RE office, brokerage, or transaction role).
    • Familiarity with real estate technology platforms and MLS access.
    • Strong skills in Canva; graphic design/digital/social media experience preferred.
    • Highly organized, detail-oriented, and reliable.
    • Excellent written and verbal English communication.
    • Tech-savvy; comfortable using CRM, digital marketing tools, and AI-assisted platforms.
    • Ability to work independently while keeping leadership updated.

    Compensation
    • Competitive monthly salary (to be discussed based on experience).
    • Long-term role with opportunities for growth.

    Why Join Us?

    This is a chance to play a vital role in supporting a high-performing real estate office. You'll be at the center of operations, helping agents succeed while keeping the business running smoothly. Your contributions will directly impact efficiency, marketing presence, and client service.
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