Administrative & Staffing Coordinator (US Based Client)

3 weeks ago

Quezon City, National Capital Region, Philippines Intelassist Full time

Employment Type: Full-Time Employment
Work Setup: Onsite onboarding for two weeks, followed by a transition to a remote setup.
Work Schedule: Night Shift (Following U.S. Time Zone)
Location: Eastwood, Libis, Quezon City
Salary Package: 60,000 to 75,000 PHP/Monthly

Job Description:

This is a multi-functional role that spans administration, staffing/HR coordination, and social media marketing. The right candidate will be highly organized, resourceful, and comfortable balancing responsibilities across different business areas. This role is central to both the day-to-day operations of the business and its long-term growth strategy.

Key Responsibilities:

Administration & Systems

  • Manage calendars, email, and meeting coordination.
  • Organize business documentation and financial systems (vendor/bill payments).
  • Create and maintain an operations manual, workflows, and tracking systems.
  • Support business licensing, planning, and compliance requirements.

Staffing & HR Coordination

  • Schedule client shifts with qualified caregivers and manage the CRM system.
  • Communicate shift changes, late arrivals, and staffing updates with caregivers and clients.
  • Monitor shift logs, payroll concerns, and overtime.
  • Recruit, screen, and onboard caregivers.
  • Maintain personnel files, certifications, and compliance documentation.
  • Conduct orientations, evaluations, and performance tracking.

Marketing & Social Media

  • Plan, create, and schedule content for Facebook, Instagram, LinkedIn, YouTube, and other platforms.
  • Manage daily posting, engagement, and brand consistency.
  • Set up business pages and run basic paid campaigns.
  • Track analytics, prepare reports, and grow online presence.
  • Coordinate with leadership on promotional campaigns to attract both clients and caregivers.

Software / Tools Used

  • GSuite (Google Drive, Sheets, Forms)
  • Microsoft Office / 365
  • Outlook Calendar
  • QuickBooks
  • Canva (preferred)

Job Requirements:

  • Bachelor's degree preferred.
  • 3+ years of combined experience in administration, HR/staffing, and/or marketing.
  • Prior exposure to healthcare, BPO, or staffing agency environments preferred.
  • Strong organizational and problem-solving skills.
  • Excellent English communication skills (written and verbal).
  • Hands-on experience with social media management (content creation, scheduling, ads).

What benefits await you by joining Intelassist?

  • Global career advancement and networking opportunities.
  • Access to both virtual and on-site intensive courses for career and personal development enhancement.
  • Monetary rewards for successful referrals that are hired.
  • Guaranteed weekends off and a total of 20 paid leave days upon regularization.
  • Collaborative work environment
  • Eligibility for Health Maintenance Organization (HMO) coverage starting from the first month of employment, with coverage of up to 100,000 PHP per illness.

WHY INTELASSIST?
We grow together. We value your effort. We aim to empower you.

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