Workforce Scheduling Coordinator

1 week ago


Cebu City, Central Visayas, Philippines Smartsourcing Full time

2 days ago Be among the first 25 applicants

Join the Team That's Changing the Game – Smartsourcing's 4-Time Best Company to Work For

Hi We're Smartsourcing, and we're looking for a Rostering Admin Associate to join the crew full-time, on-site. This is your chance to experience a work culture where growth, innovation, and authenticity are not just buzzwords—they're how we do things every day.

Where? Crown 7 Business Centre, Pope John Paul II Ave, Cebu City, Cebu/ JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, 6000 Cebu

About the Role of Rostering and Bookkeeping Admin Associate

As a Rostering and Bookkeeping Admin Associate, you'll be the behind-the-scenes hero who ensures everything from payroll to rosters is accurate, efficient, and fair. You'll tackle challenges with creativity, collaborate with a global team of innovators, and use your organizational skills to keep operations running like a well-oiled machine. Think of yourself as the glue that holds everything together—except cooler, because you'll have access to cutting-edge tools and a team that's as passionate as you are.

Key Responsibilities

  • Craft and manage staff rosters, ensuring adherence to policies, cost-effectiveness, and fairness.
  • Oversee payroll operations, including accurate data entry, timesheet approval, and adjustments.
  • Maintain accurate financial records, including accounts payable/receivable, payroll, and general ledger.
  • Reconcile accounts and ensure the accuracy of financial data.
  • Provide administrative support across various functions, including report generation, correspondence, and compliance checks.
  • Handle expense reports, employee reimbursements, and petty cash management.
  • Follow up on outstanding invoices and ensure timely payments.
  • Manage data entry, filing, and document organization.
  • Support HR functions and contribute to projects aimed at improving operations.
  • Foster a supportive and cooperative team atmosphere.

Requirements

About You

Must-Have Qualifications

  • A background in tertiary education or substantial experience in administration or caregiving environments.
  • Experience with rostering is a MUST.
  • Fluent and clear English, both verbal and written.
  • Exceptional interpersonal skills, with a flair for building strong professional relationships.
  • Initiative, independence, and a quick learning curve.
  • Proficiency in MS Office, XERO, and sophisticated software systems (e.g., Caremaster or similar).
  • Strong attention to detail, organizational skills, and time management.
  • Ability to handle dense workloads in a dynamic environment.
  • Experience payroll and/or financial administration is a plus.

Step Into the Smartsourcing Experience

Why You'll Love Working Here

At Smartsourcing, we believe the best work comes from people who feel seen, heard, and valued. That's why we're all about fostering an environment where you can be your true self. We take pride in being certified as a Great Place to Work, because we know that when you love where you work, extraordinary things happen. Here's just a glimpse of what we offer:

  • HMO coverage for you and your dependent/s from Day 1 of employment
  • Group life insurance from Day 1 of employment
  • Free lunch + soft breakfast every day
  • Free coffee every day (latte, americano, or cappuccino) made by our in-house barista
  • For the night shifters, additional NIGHT DIFF + COLA
  • Sports wellness clubs including hiking and free-diving
  • Over-the-top monthly, quarterly, and annual performance bonuses
  • Exclusive discounts in selected restaurants and merchants
  • Community give-back programs and personal development workshops
  • And so much more

Ready to build a smarter career with Smartsourcing? Apply now and be part of something bigger—where you are truly valued, every step of the way.

Seniority level

Associate

Employment type

Full-time

Job function

Administrative

Industries

Outsourcing/Offshoring

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