Principal Secretariat Specialist

1 week ago

Manila, National Capital Region, Philippines Asian Development Bank Full time
Asian Development Bank

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Principal Secretariat Specialist is assigned in the Office of the Secretary (SEC). SEC provides strategic and operational support to ADB, the Board of Governors (BOG), and the Board of Directors (BOD). You will be based at our headquarters in Manila, Philippines.

You will report to the Assistant Secretary, SEC and will oversee junior staff members.

Your Role

As a Principal Secretariat Specialist, you will oversee and provide technical guidance in all aspects of Board operations, including Board meetings, Board Week, informal Board sessions, informal Board meetings, and other Board-related meetings.

You will:

- Assist the Secretary and Assistant Secretary in providing information to the BOD, working with relevant departments and inter-departmental working groups.
- Oversee the full cycle of Board meetings, informal Board sessions, and other Board-related meetings, from planning the annual calendar to managing post-meeting requirements.
- Oversee the schedule of BOD activities, collaborating with relevant departments and offices to minimize year-end and quarter-end bunching.
- Provide advice on meeting procedures and oversee secretariat support, including preparing notices, agendas, minutes, and distributing documents. Oversee meeting logistics, including venue arrangements, virtual platforms, and necessary resources, to ensure smooth execution.
- Manage the approval and release of Board decision notifications to relevant heads of departments and staff in the Management Approval System.
- Provide regular updates to the BOD on indicative pipelines, Board calendar, and projections for item approvals.
- Lead efforts to enhance Board-Management strategic engagement, including the planning and implementation of the Board Week.
- Monitor the progress of Board decisions and recommendations, and follow up on action items to ensure completion and accountability.
- Advise the Secretary on Board-related issues.
- Oversee document management for Board operations, including the minutes of Board meetings, ensuring that all decisions and action items are documented and circulated promptly.
- Lead reporting staff, providing clear guidance, performance monitoring, feedback, and development opportunities.
- Provide support to a Board committee as needed.
- Provide support to the management of events, including the Annual Meeting of the Board of Governors, as needed.
- Perform other related secretariat tasks as assigned by the Secretary and Assistant Secretary.
- Provide leadership, supervision, and support to reporting staff.
- Ensure the ongoing learning and development of reporting staff. Qualifications

You will need:

- Master's degree in economics, business management, communications or related fields. Alternatively, a university degree in related fields combined with additional relevant professional experience can be considered.
- At least 12 years of relevant professional experience, preferably with experience in corporate governance. International experience working in several countries
- Demonstrated client orientation; sensitized to working in a diverse and multicultural environment.
- A high degree of integrity in handling confidential matters.
- Familiarity with operations, policies, and procedures of multilateral development banks and financial institutions.
- Experience dealing with senior staff, Management, Board members, and high-level government officials.
- Excellent written and oral communication skills in English.
- Please refer to the link for ADB Competency Framework for Technical International Staff grade 3.

Benefits

ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.

- Paid leave (including parental)
- Medical and health benefits
- Life and other insurance plans
- Staff development
- Retirement plan
- Housing and education allowance (if applicable)
- Expatriate benefits
About Us

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.

ADB only hires nationals of its 68 members.

To view ADB Organizational Chart, please click here.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.

______________________________________________________________________

Important Application Information:
Please submit your application only via the official website of the hiring organization or by using the "Apply" button on CinfoPoste, which will redirect you to the organization's application site. Applications submitted through other job portals will not be forwarded to the respective organization and will not be considered. To ensure your application reaches the right destination, always follow the official application process as indicated in the job posting.

How cinfo Can Support You in the Application Process for This Position

- Application and Interview Preparation: Whether you're preparing your application documents or getting ready for an interview, you can book a Job Application Support session to receive tailored guidance.
- For Swiss nationals invited to the first round of the selection process (e.g., written test, interview, assessment center): Notify us at recruitment@cinfo.ch, and we will inform our HR partners in the respective organization and the Swiss Government to help increase your visibility.
______________________________________________________________________

Sector: Nonprofit/Community/Social Services/International Cooperation

Role: Other

Working hours (%): 80-100% / 100%

Job type: Staff (Permanent and Fixed Term)

  • Senior Secretariat Specialist

    5 days ago

    Manila, National Capital Region, Philippines Asian Development Bank Full time

    Asian Development BankJoin Our Mission to Foster Prosperity in AsiaAre you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and...

  • Senior Secretariat Specialist

    14 hours ago

    Manila, National Capital Region, Philippines Asian Development Bank Full time

    Join Our Mission to Foster Prosperity in AsiaAre you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable...

  • Principal Energy Specialist

    5 days ago

    Manila, National Capital Region, Philippines Asian Development Bank Full time

    Job Description - Principal Energy Specialist (250241)Join Our Mission to Foster Prosperity in AsiaAre you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet...

  • Senior Governance Specialist

    11 hours ago

    Manila, National Capital Region, Philippines Asian Development Bank Full time

    Drive corporate governance excellence at the Asian Development Bank (ADB), a leading international development finance institution. As a Senior Secretariat Specialist, you will play a pivotal role in supporting the Office of the Secretary and facilitating communication between the Board of Governors, Management, and departments on strategic matters.About the...

  • Principal Planning and Policy Specialist

    3 weeks ago

    Manila, National Capital Region, Philippines Asian Development Bank Full time

    Asian Development BankJoin Our Mission to Foster Prosperity in AsiaAre you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and...

  • Principal Planning and Policy Specialist

    3 weeks ago

    Manila, National Capital Region, Philippines Asian Development Bank Full time

    Asian Development BankJoin Our Mission to Foster Prosperity in AsiaAre you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and...

  • Executive Secretary for Board Affairs

    11 hours ago

    Manila, National Capital Region, Philippines Asian Development Bank Full time

    The Asian Development Bank (ADB) is seeking a highly skilled Senior Secretariat Specialist to join our team in Manila, Philippines. As a key member of our office, you will be responsible for providing administrative support to the Secretary and ensuring the smooth functioning of the Office of the Secretary.About the TeamYou will work closely with senior...

  • Principal Energy Specialist

    2 weeks ago

    Manila, National Capital Region, Philippines Asian Development Bank Full time

    Asian Development BankJoin Our Mission to Foster Prosperity in AsiaAre you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and...

  • Corporate Governance and Compliance Officer

    11 hours ago

    Manila, National Capital Region, Philippines Asian Development Bank Full time

    The Asian Development Bank (ADB) is an international development finance institution dedicated to eradicating poverty and promoting sustainable development in Asia-Pacific. As a Senior Secretariat Specialist, you will play a critical role in supporting the Office of the Secretary and facilitating communication between the Board of Governors, Management, and...

  • Strategic Governance Specialist

    5 days ago

    Manila, National Capital Region, Philippines Asian Development Bank Full time

    About UsThe Asian Development Bank (ADB) is a multilateral development finance institution headquartered in Manila, Philippines. It has 69 members, with 49 from the Asia and Pacific region.Our MissionWe aim to alleviate poverty and promote sustainable development in the Asia-Pacific region. Our Strategy 2030 combines finance, knowledge, and partnerships to...

  • Document Management Specialist

    5 days ago

    Manila, National Capital Region, Philippines Rebranded Philippines Inc. Full time

    Job Description:As a Document Management Specialist, you will play a key role in the control and management of documents and records within Rebranded Philippines Inc. Your primary responsibility will be to act as the process owner of Control of Documents and Control of Records Procedures.Key Responsibilities:Act as the secretariat during QMS related...

  • Decarbonation Specialist

    5 days ago

    Manila, National Capital Region, Philippines Asian Development Bank Full time

    Job DescriptionThe Asian Development Bank (ADB) is looking for a seasoned professional to take on the challenging role of Principal Energy Specialist. This position offers an exciting opportunity to contribute to the development of energy sector policies and strategies that promote sustainable development in Asia and the Pacific.About the JobAs a Principal...

  • Principal Private Sector Development Specialist

    4 weeks ago

    Manila, National Capital Region, Philippines Asian Development Bank Full time

    Asian Development BankJoin Our Mission to Foster Prosperity in AsiaAre you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and...

  • Principal Private Sector Development Specialist

    3 weeks ago

    Manila, National Capital Region, Philippines Asian Development Bank Full time

    Asian Development BankJoin Our Mission to Foster Prosperity in AsiaAre you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and...

  • Strategic Operations Coordinator

    11 hours ago

    Manila, National Capital Region, Philippines Asian Development Bank Full time

    Join the Asian Development Bank (ADB) in our mission to eradicate extreme poverty in Asia and Pacific. As a Senior Secretariat Specialist, you will be responsible for managing the day-to-day operations of the Office of the Secretary, ensuring smooth communication between the Board of Governors, Management, and departments.About the JobYou will work closely...

  • Strategic Sourcing Specialist

    2 days ago

    Manila, National Capital Region, Philippines Metrobank Full time

    Key ResponsibilitiesThe Strategic Procurement & Awards Assistant will perform the following tasks:Serves as BIDCOM's secretariat and liaison arm, ensuring timely submission of bids and accurate documentation.Reviews and prepares tabulations, documentations, and processes related to Selection and bidding of IT & Non-IT Request/Projects; Vendor Accreditation;...

  • Data Visualization Specialist

    6 days ago

    Manila, National Capital Region, Philippines Deltek Full time

    Job SummaryWe are seeking a skilled Data Visualization Specialist to join our team as a Principal Business Intelligence Developer. In this role, you will be responsible for developing and implementing data visualizations, reports, and dashboards in Microsoft Power BI to support the Deltek Global Sales organization.The ideal candidate will have hands-on...

  • Contract HR Analyst

    2 days ago

    Manila, National Capital Region, Philippines B & M Global Services Manila, Inc. Full time

    Main ResponsibilitiesMaintain our Performance Management System and complete day-to-day tasks related to Performance Management Administration in adherence to SLAs and quality standards.Collaborate with the Manager in developing, evaluating, and implementing initiatives and projects related to Performance Management.Collaborate with internal partners,...

  • Financial Model Specialist

    4 days ago

    Manila, National Capital Region, Philippines Asian Development Bank Full time

    OverviewThe Asian Development Bank (ADB) is an international development finance institution that seeks to promote sustainable development in the Asia-Pacific region. Our mission is to eradicate extreme poverty and improve living standards through innovative financing solutions and expert advice.We are currently seeking a highly skilled Financial Model...

  • Financial Reporting Specialist

    6 days ago

    Manila, National Capital Region, Philippines Ayala Property Management Corporation (APMC) Full time

    About Us:Ayala Property Management Corporation (APMC) is a leading provider of property management services.Job Summary:We are seeking a skilled Financial Reporting Specialist to join our team. In this role, you will be responsible for producing and analyzing monthly financial statements, managing receivables and payables, coordinating with auditors, and...