Executive Legal Assistant

Overview Join to apply for the Executive Legal Assistant (Work From Home) role at Persona Get AI-powered advice on this job and more exclusive features. Persona is the company top startups use to hire people from all around the world. Our vision is a future where each person can find the best role for them and companies can discover the world’s best talent. Founded by two Stanford University graduates, Persona works with the world’s fastest-growing technology startups. Our clients are funded by some of the world’s top investors, like Founders Fund, Sequoia Capital, and Andreessen Horowitz. Persona is a talent agency that recruits, trains, and staffs talented remote professionals such as yourself. This is an opportunity to work closely with the future Googles, Facebooks, and Amazons of the world—building out their organizations and helping them reach the next level of success. We support everyone we hire with training, mentoring, and technology resources so they are enabled to do their best and are as happy as possible in their roles. We have a large international team dedicated to supporting and taking care of new Persona team members, and our goal is to provide excellent long-term career opportunities for everyone who joins the team. Who’s building Persona? We are a global team of passionate problem solvers who love to build new things and make our customers happy. Our team is made up of motivated, hard-working people spanning the globe, united by a culture of learning and continuous improvement. What we’re looking for We are looking for an Executive Legal Assistant who provides essential administrative and legal support to the Principal by managing complex calendars, preparing and formatting legal documents, monitoring deadlines, and facilitating timely client communication. This role supports the efficient operation of daily legal and administrative functions through proactive coordination, attention to detail, and a commitment to high standards of professionalism and confidentiality. Responsibilities — what you'll do Track and proactively inform the Principal of upcoming deliverables, deadlines, and key appointments. Proactively monitor the Principal’s urgent and routine folders, taking appropriate action in a timely manner. Manage complex scheduling for the Principal across multiple time zones and priorities, in coordination with the Executive Assistant. Maintain and manage the firm-wide calendar, serving as the primary point of responsibility for tracking internal meetings, court dates, filing deadlines, and key events to ensure all critical obligations are met without oversight. Transcribe and summarize electronic dictation. Maintain a working knowledge of case summaries and progress in conjunction with status reports and case trackers. Take meeting notes and ensure effective follow-up with clients or other parties. Prioritize and uphold high-level client experience, exceeding client expectations. Ensure timely, client-focused email and correspondence management on behalf of the Principal, with a strong emphasis on responsiveness and discretion. Develop and maintain relationships with the internal team and top clients. Ensure all documents comply with court rules, formatting requirements, and filing deadlines. Create high-quality documents in Word and PowerPoint that are ready for presentation. Draft and format legal documents such as contracts, pleadings, motions, and correspondence. Organize and maintain filing systems. May prepare tasks, billing descriptions, and manage client billing using law firm systems (e.g., Clio), track billable time, and reconcile expenses as needed. Manage expenses related to legal cases and as requested in other matters. Handle all firm and client information with the highest level of confidentiality, discretion, and professionalism. Actively contribute to a positive, client-centered culture and high-performing virtual team. Other duties or projects as requested. Requirements 3+ years’ experience as Legal Secretary, Legal Assistant, or Paralegal capacity. Proficient in Microsoft Office Suite (especially Word, Excel, and PowerPoint), with advanced document formatting and file organization experience. Familiarity with legal billing and timekeeping software (Clio preferred), including invoice preparation, report generation, and tracking billable hours Experience using legal document management systems for organizing and retrieving case files. Strong knowledge of legal terminology, court filing procedures (state and federal), and case documentation workflows. Proficiency in preparing, formatting, and proofreading legal documents, correspondence, pleadings, motions, and contracts with a high level of accuracy. Skilled in transcribing dictation and preparing legal documents from recorded material. Familiarity with electronic court filing systems (state and federal) and compliance with jurisdictional requirements. Ability to manage sensitive and confidential information with discretion, integrity, and professionalism. Proficiency in legal research skills using tools such as Westlaw, LexisNexis, or other online databases, with the ability to summarize findings concisely. Fully fluent in English Ability to work U.S. business hours (Pacific Time, Central Time, or Eastern Time) This position is for serious, career-oriented candidates Preferred Qualifications Bachelor’s degree preferred, ideally in Legal Studies, Business Administration, or a related field Experience with the California State Bar is strongly desired Civil litigation experience in state or federal courts is strongly desired Other qualities we look for Excellent time management and organizational skills, with the ability to prioritize tasks, manage competing deadlines, and maintain accuracy under pressure. Familiarity with the ethical use of generative AI tools. Strong written and verbal communication skills, with a professional and client-focused approach. Ability to work independently and proactively in a remote environment, with minimal supervision. Demonstrated adaptability to changing priorities, evolving technologies, and fast-paced workloads. Strong interpersonal skills and ability to collaborate effectively with attorneys, clients, and legal support staff. Intellectual curiosity and resourcefulness Professionalism What we offer Best salaries in the industry Permanent ability to work from anywhere in the world Opportunities for growth and advancement A fast-paced and collaborative environment Warm and friendly company culture Full benefits Benefits at Persona Health insurance Unlimited paid time off (paid sick and vacation leaves) Annual bonuses based on performance Monthly tech allowance Opportunity to be paid in your currency of choice This is a full-time and long-term role, dedicated exclusively to serving one of our clients. We are looking for individuals who are ready to fully commit their time and energy to one company and grow and develop along with that company. All roles at Persona are 100% work-from-anywhere (work from home or wherever it suits you best). If this is your first time working for a U.S. company, that’s okay; we provide guidance and assistance getting set up as a remote professional. Once hired, we will carefully match you to a client company of ours that perfectly suits your career background, skills, and goals. In case you or any exceptional people you know are exploring other roles, our rapidly growing company is also looking for new team members with backgrounds in administration, bookkeeping, accounting, finance, project management, operations, recruiting, human resources, content writing, social media management, research, executive assistance, customer service, customer support, technical support, data management, video editing, sales, account management, marketing, and design. Visit our website for more information: Note: This job description consolidates the relevant responsibilities and qualifications and avoids listing duplicate or extraneous postings. #J-18808-Ljbffr