Executive Assistant with Paralegal/Law Firm Experience

Overview Executive Assistant with Paralegal or Law Firm Experience, remote position. Wing is on a mission to redefine the future of work for companies worldwide. We are looking for an Executive Assistant to start immediately. Note: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further during the interview process. Please apply for the right job based on location and experience. Responsibilities Legal & Administrative Support: Prepare, proofread, and organize legal documents such as contracts, NDAs, and memos. Store, manage, and maintain legal files and confidential case documents. Coordinate with legal counsel or firm staff on case progress and requirements. Executive-Level Assistance: Manage calendars, schedule meetings, and coordinate appointments across multiple time zones. Monitor internal projects, conduct team communications, and organize company or case data. Handle sensitive and confidential information with discretion. Client & Case Coordination: Manage legal or executive inboxes: reply to emails, follow up on correspondence, and flag priority messages. Conduct client communication via phone and email for scheduling, updates, and general inquiries. Assist in tracking case deadlines, hearing schedules, and deliverables. Financial & Reporting Tasks: Create and send client invoices, track payments, and record expenses. Assist in preparing payroll and tracking billable hours. Gather and synthesize data on trends, industry practices, and legal research for executive reports and presentations. Travel & Logistics: Prepare detailed itineraries, book flights, hotels, and transportation for business or legal travel. Ensure all bookings align with client preferences and schedules. CRM & Systems Management: Update and maintain data in CRMs and case or project management platforms. Support marketing and business development campaigns by organizing and inputting lead/client data. Content & Communication Management: Upload documents or media to online platforms, maintain profiles, and manage online reputation. Create presentations and summarize documents for executive briefings. Ad Hoc Tasks: Handle a variety of admin, operational, or legal-related support tasks as needed. Qualifications Minimum of 3 years of experience as an Executive Assistant, preferably supporting C-level executives. Background or experience working in a law firm or handling paralegal duties is highly preferred. Bachelor’s degree or certificate in paralegal studies, business admin, or related field (required). Excellent English communication skills, both written and verbal (at least B2 level). Strong phone, email, and instant messaging communication skills. Outstanding organizational and time management skills. Tech-savvy with cloud platforms, remote communication tools, and legal systems. Proficient in Microsoft Office and Google Workspace (Docs, Sheets, Calendar, Gmail, Drive). Familiarity with CRMs, case management software (e.g., Clio, MyCase), or project tools (e.g., Trello, Asana) is a plus. Proactive, detail-oriented, and able to work independently. Willing to work on a graveyard shift aligned with U.S. business hours. Technical Requirements USB headset with noise cancellation Working webcam Computer with at least 1.8 GHz processor and at least 4 GB RAM Main Internet speed: at least 25 Mbps cable Backup Internet speed: at least 10 Mbps Benefits Health Insurance (HMO) Performance incentives Job security and stability Paid training Inclusive culture Upskilling opportunities 100% work-from-home Supportive team Opportunities for career growth Fun work environment Holiday & overtime pay Schedule US work hours (20-40 hours per week) Location Remote Salary Package (with HMO) Entry Level (1-3 years): Up to PHP 53,000 Intermediate Level (3-5 years): Up to PHP 64,000 Expert Level (5+ years): Up to PHP 80,500 Job Details Seniority level: Not Applicable Employment type: Full-time Job function: Legal Industries: Internet Marketplace Platforms Referrals increase your chances of interviewing at Wing Assistant. Get notified about new Legal Assistant jobs in Metro Manila. #J-18808-Ljbffr