Medical Administrative Assistant

4 weeks ago

Santa Rosa, Philippines OperationsArmy Full time

Job Title: Medical Administrative Assistant (ABA / Autism Therapy Clinic)

Location: Remote
Schedule: Full-time, 9:00 AM - 5:00 PM PST

Apply here:

We’re seeking a highly organized and proactive Medical Administrative Assistant with direct experience in ABA (Applied Behavior Analysis) or autism therapy clinics . This role is fully back-office and focuses on providing onboarding and administrative support for clinical teams and vendors. You’ll play a key role in ensuring smooth, efficient, and compliant onboarding workflows for BCBAs and other clinical staff.

Key Responsibilities
  • Support the onboarding of new BCBAs and clinical staff by completing documentation and setting up required accounts.
  • Manage professional email communication with vendors, partners, and staff to facilitate onboarding processes.
  • Track onboarding workflows, follow up on incomplete tasks, and ensure timelines are consistently met.
  • Maintain and update internal spreadsheets and trackers related to onboarding and credentialing progress.
  • Submit and manage payer or credentialing documentation as needed.
  • Organize, store, and retrieve digital files including agreements, intake forms, and therapy-specific documents.
  • Ensure compliance with HIPAA and clinic-specific data management protocols.
  • Provide regular reports and updates to the Onboarding or Operations Lead.
Required Qualifications
  • 4+ years of experience in medical or clinical administration, preferably in ABA, autism therapy, or behavioral health settings.
  • Strong knowledge of onboarding workflows, credentialing, or payer documentation processes.
  • Excellent written communication skills with a professional, detail-oriented style.
  • Demonstrated ability to manage multiple administrative tasks independently.
  • Experience using tools such as Google Workspace, Microsoft Excel, EHR platforms (e.g., CentralReach, SimplePractice), or CRM systems.
  • High attention to detail and comfort handling sensitive healthcare information.
Apply here: #J-18808-Ljbffr

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