Administrative Officer

5 hours ago

Santa Cruz P, Philippines Valu-Express Pharma and Medical Supplies Distribution Full time ₱200,000 - ₱240,000 per year

Please send resume to

You may come for an interview every Tuesday, Wednesday or Thursday, 1:30 - 3:30pm at 1533 Maria Clara St. Sta. Cruz, Manila (near Dangwa). Please bring your resume.

We're hiring

Position: Administrative Officer (HR/Accounting experience required)

Type: Full-time (Small Business)

Location: 1533 Maria Clara St. Sta. Cruz, Manila

Reports to: Business Owner

Role Summary

We are a growing small business seeking a highly organized and detail-oriented Operations & Administrative Officer. This role is ideal for someone who enjoys wearing multiple hats—covering administration, HR, finance, and compliance. You will be the backbone of day-to-day operations, ensuring the business runs smoothly while the owner focuses on strategy and growth.

Key Responsibilities

Administration & Documentation

  • Maintain and organize company files, contracts, permits, and business registrations
  • Prepare business correspondence, memos, and reports
  • Manage scheduling, communications, and general office operations

Finance & Accounting

  • Handle basic bookkeeping (invoices, receipts, reconciliations)
  • Monitor cash flow, prepare simple financial reports
  • Coordinate with external accountant for tax filings and compliance
  • Ensure timely payment of bills, payroll, and government contributions

Human Resources

  • Assist with recruitment process (posting jobs, screening resumes, scheduling interviews)
  • Maintain employee records, contracts, and attendance
  • Prepare payroll, benefits, and government reporting (SSS, PhilHealth, Pag-IBIG if in PH)
  • Support onboarding and employee engagement activities

Compliance & Operations

  • Ensure all permits, licenses, and government filings are up to date
  • Support operational projects and process improvements
  • Act as the point of contact between the owner and external partners (suppliers, government agencies, accountant, lawyer, etc.)

Qualifications

  • Bachelor's degree in Business Administration, Finance, Accounting, or related field
  • At least 2–4 years of experience in admin, accounting, or operations (preferably in a small business or startup environment)
  • Strong organizational and time-management skills
  • Excellent attention to detail; able to spot errors and inconsistencies
  • Knowledge of HR and payroll processes
  • Proficiency in MS Office/Google Workspace; familiarity with accounting tools (QuickBooks, Xero, or similar) is a plus
  • Flexible, proactive, and comfortable handling multiple responsibilities at once

What We Offer

  • Opportunity to grow with the business and take on more responsibility as we expand
  • Direct mentorship and collaboration with the business owner
  • Flexible and supportive work environment (we value initiative and reliability)
  • Competitive salary (commensurate with experience)
  • We're Hiring at Valu-Express Pharma and Medical Supplies Distribution

Looking for a meaningful career in the medical and pharmaceutical supply industry? This might be your chance

Check out the job details and qualifications on our website

Be part of a team that values service, quality, and care.

Job Type: Full-time

Pay: Php17, Php20,000.00 per month

Work Location: In person

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