
Operations Analyst
4 days ago
Overview
Job Title: Executive Virtual Assistant – Bookkeeping & Project Coordination (Real Estate & Construction Focus)
Type: Part-Time • Status: Permanent • This is a remote position.
Job DescriptionThe Executive Virtual Assistant will be a dedicated, full-time team member responsible for bookkeeping, construction project coordination, and general administrative support. The ideal candidate is proactive, detail-oriented, and highly organized—with strong experience in QuickBooks, construction software (like Build-A-Trend or similar), and administrative tools. This individual should be confident working independently while supporting multiple workstreams.
Key Responsibilities- Bookkeeping & Finance
- Maintain accurate financial records using QuickBooks
- Handle monthly reconciliations, expense categorization, and invoice management
- Track accounts payable/receivable
- Prepare reports for leadership review
- Project Management Support
- Use construction or property management software (e.g., Build-A-Trend) to assist with project updates, timelines, and documentation
- Support coordination with contractors, vendors, and internal stakeholders
- Track project budgets and deadlines
- Administrative Tasks
- Manage email and calendar scheduling across multiple time zones
- Coordinate travel arrangements and itineraries
- Assist in file organization, SOP creation, and task tracking
- Provide light social media support and content scheduling (as needed)
- Cross-Business Support
- Potentially support light admin/bookkeeping tasks for an additional service-based business
- Adapt to shifting priorities between multiple workstreams with professionalism
- Strong QuickBooks knowledge; experience with construction or service industry accounting a plus
- Familiarity with project management platforms like Build-A-Trend, Monday.com, Asana, or similar
- Excellent written and verbal English communication skills
- Highly organized, detail-oriented, and able to manage multiple priorities
- Strong work ethic aligned with Filipino cultural values of integrity and reliability
- College degree preferred
- QuickBooks
- Build-A-Trend or similar project management software
- Google Workspace (Gmail, Calendar, Drive, Docs)
- Zoom or Google Meet
- Canva or Meta Business Suite (basic social media use)
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