Operations Analyst

4 weeks ago


Santa Rosa, Philippines Buscojobs Full time

Overview

Job Title: Executive Virtual Assistant – Bookkeeping & Project Coordination (Real Estate & Construction Focus)

Type: Part-Time • Status: Permanent • This is a remote position.

Job Description

The Executive Virtual Assistant will be a dedicated, full-time team member responsible for bookkeeping, construction project coordination, and general administrative support. The ideal candidate is proactive, detail-oriented, and highly organized—with strong experience in QuickBooks, construction software (like Build-A-Trend or similar), and administrative tools. This individual should be confident working independently while supporting multiple workstreams.

Key Responsibilities
  • Bookkeeping & Finance
    • Maintain accurate financial records using QuickBooks
    • Handle monthly reconciliations, expense categorization, and invoice management
    • Track accounts payable/receivable
    • Prepare reports for leadership review
  • Project Management Support
    • Use construction or property management software (e.g., Build-A-Trend) to assist with project updates, timelines, and documentation
    • Support coordination with contractors, vendors, and internal stakeholders
    • Track project budgets and deadlines
  • Administrative Tasks
    • Manage email and calendar scheduling across multiple time zones
    • Coordinate travel arrangements and itineraries
    • Assist in file organization, SOP creation, and task tracking
    • Provide light social media support and content scheduling (as needed)
  • Cross-Business Support
    • Potentially support light admin/bookkeeping tasks for an additional service-based business
    • Adapt to shifting priorities between multiple workstreams with professionalism
Qualifications
  • Strong QuickBooks knowledge; experience with construction or service industry accounting a plus
  • Familiarity with project management platforms like Build-A-Trend, Monday.com, Asana, or similar
  • Excellent written and verbal English communication skills
  • Highly organized, detail-oriented, and able to manage multiple priorities
  • Strong work ethic aligned with Filipino cultural values of integrity and reliability
  • College degree preferred
Tools You’ll Use
  • QuickBooks
  • Build-A-Trend or similar project management software
  • Google Workspace (Gmail, Calendar, Drive, Docs)
  • Zoom or Google Meet
  • Canva or Meta Business Suite (basic social media use)
#J-18808-Ljbffr

  • Santa Rosa, Philippines OPTIMAL Full time

    Overview About the job Real Estate Asset Management Analyst About Us: OPTIMAL is a property management support company that works with real estate investors and property managers across North America, helping them achieve Time, Financial, and Location freedom through the implementation of remote property management techniques with back-office management...

  • Business Systems

    4 weeks ago


    Santa Rosa, Philippines Somewhere Full time

    Overview Business Systems & Data Analyst (Hubspot, Odoo, Shopify Strategist) (Remote PH) – Location: Remote (PH, South Africa and LATAM) Contract: Independent Contractor Schedule: Full-Time, Monday–Friday, EST About Our Client Our client is a mission-driven company transforming the way the world experiences death and grief. As a Public Benefit...

  • Sr. Financial Analyst

    4 weeks ago


    Santa Rosa, Philippines Buscojobs Full time

    Financial Planning & Analysis Manager - APAC Posted today Job Description Company Description Hitachi Solutions is a core IT Company of the Hitachi Group, which employs over 330,000 people worldwide. Headquartered in Tokyo, Japan, Hitachi Solutions\' reach extends to group companies in Japan and abroad, working with a worldwide network of alliance partners....


  • Santa Rosa, Philippines Buscojobs Full time

    Overview Home Based Junior Financial Analyst – Pasay Posted today Job Description Department: Finance Status: Full-time Your role involves supporting key financial planning, budgeting, forecasting, and performance analysis efforts that guide strategic decisions across airline operations. You will collaborate with multiple departments to provide insights...


  • Santa Rosa, Philippines Lennor Group Full time

    About Lennor Group As a proud Filipino company, we are committed to providing world-class business and workforce solutions. Our deep market expertise, combined with a global perspective, empowers us to serve businesses of all sizes and industries efficiently. Our brand, Lennor Metier , is a leading recruitment agency and headhunting firm in the...


  • Santa Rosa, Philippines GrowthAssistant Full time

    Overview We’re seeking a detail-oriented Data Operations Analyst with advanced Excel/Google Sheets expertise to transform large, unstructured datasets into clear, actionable insights. In this role, you’ll clean and standardize data from multiple sources, build structured reporting libraries, and generate performance reports that highlight key marketing...


  • Santa Rosa, Philippines Inspectorio Full time

    Overview Senior Business Systems Analyst (NetSuite Systems Admin) at Inspectorio. We are seeking a detail-oriented and business-savvy individual to support and optimize our core financial systems. The role serves as the primary liaison between Finance, Engineering, and cross-functional teams to ensure NetSuite is configured, maintained, and enhanced to meet...

  • Finance Manager

    4 weeks ago


    Santa Rosa, Philippines Buscojobs Full time

    Financial Planning & Analysis Manager - APAC Posted today Job Description Company DescriptionHitachi Solutions is a core IT Company of the Hitachi Group, which employs over 330,000 people worldwide. Headquartered in Tokyo, Japan, Hitachi Solutions' reach extends to group companies in Japan and abroad, working with a worldwide network of alliance partners. We...

  • PTP Analyst

    3 days ago


    Santa Rosa City A, Philippines Epiroc Global Business Services Inc. Full time ₱1,200,000 - ₱2,400,000 per year

    Life at EpirocBy joining our team, you can expect an atmosphere of creativity, innovation, and workplace diversity. You will be a part of a group of skilled, committed, and helpful colleagues who all take pride in the Finance process and live by our core values: Collaboration, Commitment and Innovation. We work in a global environment with over 113 different...


  • Santa Rosa City A, Philippines Epiroc Global Business Services Inc. Full time ₱1,200,000 - ₱2,400,000 per year

    Join Our Global Intercompany Team at EpirocIf you're a reliable, detail-focused professional who thrives on following clear processes and ensuring accuracy, we'd love to have you on our team As a Finance Intercompany Analyst, you'll be responsible for processing intercompany transactions across multiple systems, flagging discrepancies, and supporting smooth...