Recruiting Administrator

Job Highlights:

• Competitive Salary
• Non-taxable Allowance
• HMO Coverage after a month
• Mentoring and development programs for career growth opportunities
• Employee engagement activities
• “Family-oriented” culture
• Fixed Weekends Off
• Hybrid Set Up - Onsite Onboarding

Job Description:

We are seeking a highly accountable and experienced Offshore Sourcer / Recruiting Administrator to support our recruiting team. This individual will play a key role in identifying and engaging top talent across a variety of non-IT functions. The ideal candidate will have strong agency recruiting experience, excellent written communication, and be deeply familiar with North American workplace communication norms.

This role requires someone who is tech-savvy, organized, and committed to long-term success in a performance-driven environment

Duties and Responsibilities:

1. Sourcing & Talent Identification
   1. Review detailed job descriptions and interpret hiring manager needs.
   2. Search, screen, and shortlist candidates using LinkedIn, Bullhorn, and external databases.
   3. Generate Boolean search strings and leverage advanced filters to improve candidate match quality.
   4. Maintain a strong talent pipeline for active and forecasted roles.
2. Candidate Outreach & Engagement
   1. Draft and send customized outreach messages to candidates.
   2. Introduce roles in a professional, culturally fluent tone that aligns with North American communication norms.
   3. Coordinate interest handoffs to our lead recruiter; no phone or video calls required initially.
   4. Maintain a professional, brand-aligned candidate experience throughout the sourcing process.
3. Recruitment Admin Support
   1. Track all sourcing activity in Bullhorn ATS including status updates, notes, and next steps.
   2. Ensure all candidate records are clean, current, and complete with appropriate tags and source attribution.
   3. Support resume formatting, manual uploads, and candidate tracking spreadsheets as needed.
4. KPI-Driven Execution
   1. Meet weekly and monthly performance metrics (e.g., candidate outreach volume, lead conversion rate).
   2. Adapt to recruiter feedback and continuously refine sourcing strategy based on results.
   3. Participate in regular check-ins and provide progress updates to the recruiting team.

Qualifications:

• Bachelor’s degree in Human Resources, Psychology, Business Administration, or a related field.
  

• Minimum of 5 years of recruiting experience, with a strong preference for prior agency and staffing experience.
• Proven success in high-volume sourcing and candidate engagement.
• Experience working with international or North American clients is an advantage.
• Strong employment stability and a desire to build a long-term career within the organization.
• References and Reasons for leaving current career will be taken into account.
• Prior experience in sourcing or recruiting with any of the following roles is preferred:
  • General admin and customer service
  • Sales
  • Project Managers
  • Accountants
  • H&S and Sustainability
  • HR
  • Geologists
  • Engineers

• Bullhorn ATS or equivalent (e.g., JobDiva, Greenhouse, Lever).
• LinkedIn Recruiter proficiency and strong Boolean search knowledge.
• Google Workspace: Gmail, Docs, Sheets, Calendar.
• Comfort with Slack, Microsoft Teams, Zoom.
• CRM or data hygiene experience is a plus.
  

• Exceptional written English, professional tone, and attention to cultural nuance.
• High level of accountability and ownership of tasks.
• Receptive to feedback and willing to iterate through processes.
• Detail-oriented and data-conscious with strong organizational habits.
• Interested in long-term career growth with a client-focused mindset.
  

What benefits await you by joining Intelassist?

• Global career advancement and networking opportunities.
  
• Access to both virtual and on-site intensive courses for career and personal development enhancement.
  
• Monetary rewards for successful referrals that are hired.
  
• Guaranteed weekends off and a total of 20 paid leave days upon regularization.
  
• Collaborative work environment
  
• Eligibility for Health Maintenance Organization (HMO) coverage starting from the first month of employment, with coverage of up to 100,000 PHP per illness.
  

WHY INTELASSIST?
We grow together. We value your effort. We aim to empower you.