Executive & Personal Assistant - 45875642726

3 weeks ago

Biñan, Philippines Somewhere Full time

Executive & Personal Assistant Somewhere Manila, National Capital Region, Philippines Position: Executive & Personal Assistant Work Hours (Client): 11:00 AM - 7:00 PM Eastern Time (with some flexibility) Pay Range: $1000 - $1500 USD/month (varies based on skill set and experience level) Location of Search: South Africa, Philippines, Latin America, or any region Work Location: REMOTE Type of Contract: Independent Contractor Company/Client Overview We’re looking for a proactive and detail-oriented Executive & Personal Assistant to support a busy entrepreneur and his family across a mix of personal, property management, and business-related tasks. The ideal candidate is a strong problem-solver who can take initiative, handle a variety of responsibilities, and work independently without needing constant direction. You’ll be helping with everything from day-to-day coordination to research projects and vendor communications, a great fit for someone who enjoys variety, thrives on organization, and gets satisfaction from making things run smoothly. Duties and Responsibilities Handle a range of personal tasks such as booking flights, scheduling appointments, arranging maintenance or home services, and other day-to-day errands. Support property management activities—coordinating viewings, screening renters, communicating with contractors, and managing basic upkeep logistics. Conduct research and outreach, such as finding reliable contractors, comparing vendor quotes, or calling departments (e.g., city licensing or health) for information. Maintain organized records and follow up on ongoing tasks to ensure timely completion. Communicate clearly and professionally with vendors, agencies, and the family as needed. Assist with light bookkeeping (e.g., QuickBooks Online or spreadsheets) and general admin support. Proactively identify ways to simplify or improve workflows. Minimum Requirements Excellent English communication skills (accent is okay). Bachelor's degree (ideally). 3+ years of related experience, preferably in an administrative, executive assistant, or operations support role. Strong experience supporting U.S.-based clients or businesses is an advantage. Excellent attention to detail, organization, and follow-through. Proven ability to manage multiple tasks and adapt to shifting priorities. Resourceful and independent problem-solver—able to make good judgments with minimal supervision. Comfortable using tools like Google Workspace, Excel, and ideally QuickBooks Online (a plus, not required). Ideal Candidate Traits Highly reliable, trustworthy, and discreet with personal information. Strong sense of ownership—takes initiative and executes efficiently. Curious and resourceful—enjoys figuring things out and getting results. Adaptable to a variety of tasks across personal and professional contexts. Referrals increase your chances of interviewing at Somewhere by 2x. #J-18808-Ljbffr

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