Recruitment Administrator

About Penbrothers

Penbrothers is an HR & remote talent management partner and one of the fastest-growing companies in the Philippines. We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies, from the comfort of their own homes.

Our Client is a nationally recognized Indianapolis-based MBE staffing company. They draw upon the unique spirit and ability of a globally diverse workforce to enhance their clients business agility, productivity, and competitiveness. Their purpose is to build better futures, one story at a time, and being part of their story means making the world better.

Their mission is to build better futures. They believe in the relentless pursuit of growth and development of all their teammates. They show courage by communicating candidly and sharing bold ideas. They work humbly to create an inclusive and trusting community and are relentless in their pursuit of being a light to their clients and teammates.

We are seeking a detail-oriented Recruitment Administrator to support our talent acquisition process by managing compliance and onboarding tasks. This role is crucial in ensuring a seamless experience for candidates while maintaining high standards of accuracy, timeliness, and confidentiality.

• Coordinate and process pre-employment requirements, including drug tests, background checks, and reference verifications.
• Manage onboarding paperwork and documentation for new hires, ensuring compliance with company policies and legal requirements.
• Maintain accurate candidate records and recruitment databases.
• Assist the recruitment team with administrative tasks related to scheduling, candidate communications, and reporting.
• Serve as the primary point of contact for candidates regarding onboarding procedures and requirements.
• Generate and maintain reports on recruitment and compliance metrics as needed.
• Ensure data confidentiality and adherence to company policies and regulatory requirements.

• Bachelor’s degree in Human Resources, Business Administration, or related fieldpreferred.
• At least 3-4 years of experience in recruitment administration, HR operations, or staffing coordination.
• Familiarity with pre-employment processes, including drug testing, background screening, and onboarding compliance.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and deadlines with minimal supervision.
• Proficiency in Microsoft Office Suite and HR/recruitment software is a plus.

We utilize AI tools to enhance our hiring efficiency and ensure a fair evaluation of all candidates. As a result, candidates who passed our initial evaluations should expect an AI Interviewer as a component of our recruitment process. This is supervised by Human Talent Acquisition Experts who will also engage with you throughout your application journey.

At Penbrothers, we are obsessed with creating positive employee experiences. Here you’ll find an environment that nurtures learning and provides opportunities for growth. You’ll have the opportunity to make an impact on fast-growing startups and dynamic companies.

• Meaningful work & Growth: We take every opportunity to stretch ourselves and deliver an excellent client experience.
• Employee as our biggest asset: We are genuinely invested in our people’s career and welfare.
• Global reach & local impact: Get to work with high-growth startups and dynamic companies from the comfort of your own home.
• Powering global startups: We’ve created 1,400 Filipino jobs that empower global start-ups to focus on growth.