E-Commerce Administrative Assistant

4 weeks ago

Imus, Philippines TalentPop App Full time

Overview

At TalentPop App, we empower fast-growing brands by providing world-class administrative and operational support — and we’re expanding our team. We’re looking for a resourceful and detail-oriented E-Commerce Administrative Assistant with strong online experience. This role blends administrative coordination, inventory management, data reporting, and community engagement, perfect for someone who’s highly organized, technically skilled, and thrives in a remote environment.

What You'll Do
  • Support account managers with administrative coordination tasks
  • Track inventory levels, coordinate restocks, and handle purchase order (PO) processes
  • Perform data analysis and reporting using Microsoft Excel and Google Sheets (pivot tables, VLOOKUP)
  • Manage email inboxes, scheduling, and administrative priorities
  • Engage with customers and community members via forums, comments, and DMs
  • Extract and organize marketing and ad performance data (Facebook Ads, Google Ads, etc.)
  • Assist with operational and hands-on tasks requiring strong technical skills
  • Maintain accuracy and attention to detail when working with reports and tracking systems
What We're Looking For
  • At least 1 year of online/remote work experience (required)
  • Proficient/advanced in Microsoft Excel and Google Sheets (pivot tables, VLOOKUP, data organization)
  • Experience with Zendesk, Shopify, RLM, Qlik, ClickUp, Asana, and Google Analytics not required but preferred
  • Excellent written communication skills and strong organizational abilities
  • Ability to manage multiple priorities effectively in a fast-paced environment
  • Comfortable working with inventory, order management systems, and data reporting platforms
  • Bonus points if you have technical experience supporting operational processes or product-based businesses
Technical Requirements
  • A laptop or desktop with at least an i5 processor (or Mac equivalent)
  • A reliable internet connection with at least 15 Mbps download/upload speed
  • A quiet, dedicated workspace
What We Offer
  • 100% remote work — work from anywhere
  • Performance reviews and growth opportunities within our team
  • Paid time off to support your work-life balance
  • Access to learning tools and regular feedback to fuel your career development
  • A collaborative and supportive work environment where your contributions truly matter

Important: To be considered for this position, please include the application code in your submission: ADAS25 . This code helps us quickly identify applicants for the e-Commerce Administrative Assistant role. Applications submitted without this code may experience delays in processing. Highlight it clearly when you apply so our recruitment team knows you’ve read the job posting.

If you’re an experienced online professional who’s ready to help high-growth brands stay organized and scale smarter — we’d love to meet you.

Apply now and join a team that values your skills, drive, and ambition

Job Details
  • Seniority level: Entry level
  • Employment type: Full-time
  • Job function: Administrative
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