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Facilities Procurement Specialist

4 weeks ago

Manila, Philippines Ibex Full time
Overview

TheFacilities Procurement Specialist is responsible for sourcing, purchasing, and managing goods and services for an organization. They negotiate contracts, manage vendor relationships, and ensure timely delivery of materials while maintaining quality and cost-effectiveness. They also analyze market trends and supplier performance to optimize purchasing strategies.

Responsibilities

Key Responsibilities:

·Sourcing and Evaluating Suppliers: Identifying potential suppliers, conducting market research, and evaluating their capabilities.

·Negotiation and Contract Management: Negotiating contracts with suppliers, drafting terms and conditions, and managing contracts throughout their lifecycle.

·Order Processing and Tracking: Placing orders, monitoring inventory levels, and ensuring timely delivery of materials.

·Vendor Relationship Management: Building and maintaining relationships with suppliers to foster long-term partnerships.

·Cost Analysis and Optimization: Analyzing market trends, comparing pricing from different suppliers, and implementing strategies to reduce costs.

·Compliance and Risk Management: Ensuring compliance with procurement policies, industry regulations, and contract terms, and managing potential risks.

·Communication and Collaboration: Communicating with internal stakeholders, coordinating with other departments, and collaborating with suppliers.

·Record Keeping and Reporting: Maintaining accurate records of procurement activities, including contracts, orders, and supplier information, and preparing reports on procurement performance.

Skills Required:

  • Analytical Skills: Analyzing market data, evaluating supplier performance, and identifying cost-saving opportunities.

  • Negotiation Skills: Negotiating contracts with suppliers to achieve favorable terms and conditions.

  • Communication Skills: Communicating effectively with internal stakeholders and suppliers.

  • Problem-Solving Skills: Identifying and resolving issues related to procurement activities.

  • Organizational Skills: Managing multiple tasks, prioritizing responsibilities, and maintaining accurate records.

  • Financial Acumen: Understanding financial concepts, interpreting budgets, and analyzing cost-benefit ratios.

  • Computer Literacy: Proficiency in using procurement software and other relevant technologies.

Qualifications

  • College graduate or college level (at least senior high school)

  • Flexible and willing to render overtime even during holidays/rest days

  • Strong oral and written communications skill

  • Minimum 1 year experience in negotiations

  • Can multi-task, Result oriented, team player and highly motivated

  • Work Location: Shaw, Mandaluyong

  • Work Setup: Onsite

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