Office Administrator

2 weeks ago

Cebu City, Philippines Benifex Nordics Full time

Overview

Role: Office Administrator in our Cebu operations. You will lead administrative functions and report to the Head of Operations in the Philippines. You contribute to placing people at the center of our employee experience and help cultivate an environment where employees thrive.

Responsibilities
  • Administrative Leadership: Drive operational efficiency by providing strategic administrative leadership, emphasizing continuous improvement and excellence.
  • Employee Engagement: Lead engagement activities and events to foster a positive workplace culture, including celebrations such as Christmas parties and local festivities that reflect the value on delivering an exceptional employee experience.
  • Employee Well-being: Manage employee benefits, ensuring health and happiness through oversight of HMO, life insurance, social security, and other mandatory government benefits.
  • Regulatory Compliance: Ensure timely adherence to local government requirements, including business permit renewals, BOI applications, and labor department regulations.
  • Office Management: Perform on-the-ground office tasks, interact with government offices, manage document submissions, and liaise with agencies such as BIR, SSS, PhilHealth, Pag-IBIG, DOLE and other local units.
  • Accounting and Operational Duties: Conduct basic accounting tasks such as expense liquidation, receipts and records keeping, and local purchases in line with ethical practices.
  • Attendance and Time Keeping: Manage employee time records to ensure accurate payroll processing in accordance with company regulations and DOLE standards.
Key Objectives
  • Align office management with the mission of delivering exceptional employee experiences through technology.
  • Provide seamless administrative support to the Head of Operations and employees.
  • Facilitate efficient employee benefits management and regulatory compliance.
  • Execute effective on-the-ground office management and liaise with external agencies.
What are we looking for?
  • Strong communication and interpersonal skills to foster care and connection.
  • Exceptional organizational and multitasking abilities to bring order to a dynamic workplace.
  • Ability to work harmoniously with diverse teams and external partners.
  • In-depth understanding of local regulatory compliance and government processes.
  • Basic accounting knowledge to safeguard financial health.
  • Proven experience in office management and administrative roles.
  • Excellent time-management skills to handle multiple responsibilities.
Our Interview Process

We aim for a fast and efficient process. The steps typically include:

  • Initial call with the Talent team
  • Online tests in numeracy and logical reasoning
  • Interview with the Hiring Manager
  • Final interview with the Head of Operations (Philippines)

We are an equal opportunity employer and value diversity. We do not discriminate on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

We are committed to creating a diverse and inclusive workplace where everyone feels welcome and respected. We believe that diversity and inclusion are essential to our success, and we are proud to be an equal opportunity employer.

We are a proud member of the Disability Confident employer scheme.

If you require any reasonable adjustments at any stage during the recruitment process, please let us know with your application.

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