Executive Assistant

13 hours ago

San Juan, Philippines Tahche Outsourcing Services Inc Full time

Our US client is a market research and strategy firm that puts people at the center of design, innovation, and growth. We believe in the value that companies of all shapes and sizes can bring to peoples lives, and it matters to us that they actually do it. The role we are seeking is a highly organized, proactive, and resourceful Virtual Executive Assistant to support the fast-moving, high-performing CEO of a leading market research and marketing services agency. The VA will serve as the right hand to the CEO, helping streamline daily operations and minimize administrative friction. While the primary focus is supporting the CEO, the role will also include occasional support for the companys Executive Chairman.

This is a full-time role , on a US shift and on a Work-from-home setup.

If you have the right skill set, this may be your opportunity to enter this fast-growing organization.

Things Youll Do
  • Calendar Management: Schedule, adjust, and proactively manage a busy, ever-changing calendar including internal meetings, external client calls, personal appointments, and events.
  • Travel Coordination: Research and book travel (flights, hotels, ground transportation), create itineraries, and ensure seamless travel experiences.
  • Event Planning: Reserve restaurants, coordinate logistics for business lunches/dinners, offsites, and client meetings.
  • Administrative Support: Draft and organize emails, prepare meeting materials, create agendas, manage digital files and documents.
  • Tech/IT Help: Provide basic personal tech support (e.g., device setup coordination, troubleshooting calendar/email sync issues, organizing digital tools).
  • Other Administrative Tasks: Take on a range of ad-hoc tasks as needed to keep things running smoothly from invoice follow-ups to online research to vendor coordination.
Qualifications
  • Proven experience as a virtual assistant, executive assistant, or similar role
  • Exceptional organizational and time management skills
  • Comfortable working independently, with minimal supervision, in a fast-paced environment
  • Strong proficiency in Excel and other Microsoft Office applications
  • Tech-savvy and fluent with tools like Google Workspace, Zoom, Slack, and task management platforms (e.g., Trello, Notion, Asana)
  • Professionalism, discretion, and a strong sense of ownership
  • Experience supporting a U.S.-based executive is a strong plus
WHATS IN IT FOR YOU?
  • Competitive compensation package and benefits
  • Be part of a dynamic US Team
  • 13th-month pay
  • Paid Leaves, commutable to cash
  • Personal development and training opportunities
  • We cover Government-mandated benefits (SSS, Phil health, Pag Ibig, Maternity or Paternity leave benefit, Solo Parent Leave, etc.)
  • Participate in a variety of activities, including team outings, sports events, and other fun events to foster camaraderie.
#J-18808-Ljbffr

  • Executive Assistant

    3 days ago

    San Juan, Philippines Teviant Full time

    Executive Assistant Overview Role: Full-time, on-site Executive Assistant located in San Juan. The Executive Assistant will handle day-to-day tasks including executive administrative assistance, managing expense reports, providing executive support, and communication duties. The role requires managing schedules, coordinating meetings, and general...

  • Executive Assistant

    3 days ago

    San Juan, Philippines Belo Medical Group, Inc. Full time

    Join to apply for the Executive Assistant role at Belo Medical Group, Inc. 3 days ago Be among the first 25 applicants Join to apply for the Executive Assistant role at Belo Medical Group, Inc. Get AI-powered advice on this job and more exclusive features. JOB SUMMARYThe Executive Assistant (EA) provides high-level administrative support and serves as a...

  • Executive Assistant

    2 weeks ago

    San Juan, National Capital Region, Philippines Assurancecontrol Full time

    Executive Assistant is responsible for managing the schedules and communications of key company executives. Their duties include prioritizing emails and phone calls, gathering documents to prepare for meetings and coordinating travel arrangements.Qualifications:Graduate of Bachelor of Science in Business Administration degree in Management, Marketing,...

  • High-Level Executive Assistant

    13 hours ago

    San Juan, Philippines MOVE Your Biz Full time

    Overview MOVE Your Business is a founder-led advisory firm that helps entrepreneurs prepare, execute, and maximize the value of their business exits. They offer a transparent, end-to-end process designed to align with founders’ goals. Built by founders for founders, they deliver both expertise and empathy throughout the exit journey. Role: High-Level...

  • Dedicated Executive Assistant Required

    1 week ago

    San Juan, National Capital Region, Philippines beBeeMarketing Full time ₱5,400,000 - ₱8,600,000

    Executive Assistant RoleWe are seeking a highly organized and proactive individual to support our founder in managing daily operations, administrative responsibilities and marketing. This role requires a self-starter with excellent problem-solving skills, the ability to make independent decisions, and a keen attention to detail.Responsibilities:Expertly...

  • Remote Executive Assistant

    1 week ago

    San Juan, National Capital Region, Philippines beBeeAdministrative Full time ₱1,100 - ₱1,500

    Job SummaryWe are seeking a highly skilled and organized Remote Executive Assistant to support our executive team while assisting with sales outreach and customer relationship management.This role requires blending administrative expertise with sales acumen, ideal for someone who thrives in a fast-paced environment, enjoys building relationships, and has...

  • Senior Executive Assistant Specialist

    7 days ago

    San Juan, National Capital Region, Philippines beBeeStrategist Full time ₱1,000,000 - ₱1,450,000

    Job OpportunityWe are seeking an exceptional professional to provide comprehensive administrative and strategic support.Manage calendars, travel logistics, and itineraries for senior executives.Prepare executive materials: briefings, reports, presentations.Handle confidential correspondence and stakeholder communications.Organize board meetings, investor...

  • Executive Assistant

    2 weeks ago

    San Jose, Mimaropa, Philippines Lifestrong Marketing Inc. Full time $104,000 - $130,878 per year

    An Executive Assistant is responsible for managing the schedules and communications of key company executives. Their duties include prioritizing emails and phone calls, gathering documents to prepare for meetings and coordinating travel arrangements. Executive Assistants have more than administrative duties. They also filter and prioritize client visits or...

  • Executive Virtual Assistant

    7 days ago

    San Juan, National Capital Region, Philippines beBeeProductivity Full time ₱400,000 - ₱800,000

    Virtual Personal Assistant Job Description">We are seeking a highly organized and efficient individual to fill the role of Virtual Personal Assistant. This position will play a vital part in supporting clients by managing their schedules, handling communications, and ensuring daily operations run smoothly.The ideal candidate will provide administrative...

  • Executive Administrator

    1 week ago

    San Juan, National Capital Region, Philippines beBeeAccountant Full time $18,400 - $27,600

    Administrative Operations Coordinator">This role provides the opportunity to leverage your exceptional organizational and technical skills in a fast-paced administrative environment. As an Administrative Operations Coordinator, you will play a critical part in supporting the growth of our international operations.">The ideal candidate will have 5-10 years of...