 
						Executive Assistant
3 weeks ago
Overview
We are seeking a highly organized and dynamic Executive Assistant to provide comprehensive support to the Managing Director , Business Development Team , and Marketing & Communication Department . The role requires a proactive professional who can manage day-to-day executive tasks, coordinate with various stakeholders, and liaise with Global Headquarters . The successful candidate will play a vital role in ensuring smooth operations across multiple departments and supporting company-wide initiatives.
Key Responsibilities- Provide direct executive support to the Managing Director, including managing calendars, scheduling meetings, handling correspondence, and organizing travel arrangements. 
- Support the Business Development and Marketing & Communication Departments in administrative, reporting, and coordination tasks. 
- Prepare, consolidate, and manage SMART reporting, ensuring accuracy and timely submission. 
- Coordinate and maintain effective communication in Headquarters Abroad and other international counterparts. 
- Organize, coordinate, and document meetings, including preparation of agendas, minutes, and follow-ups. 
- Act as the point of contact between executives, staff, clients, and external partners, maintaining a professional and approachable demeanor. 
- Provide support to all Market Lines and Departments as needed, ensuring smooth interdepartmental collaboration. 
- Maintain and update contact lists, databases, and confidential files. 
- Draft, review, and edit correspondence, presentations, and reports for executive use. 
- Coordinate internal and external events, conferences, and business meetings. 
- Monitor, prioritize, and manage incoming communications (emails, phone calls, memos). 
- Perform ad hoc administrative and operational support tasks as required. 
- Run errands and ensure daily workflow responsibilities are executed efficiently and on time. 
- Bachelor’s degree in Mass Communication, Foreign Studies, AB English, International Studies , or other related courses. 
- 1 – 3 years of proven experience in a similar role as Executive Assistant or in related functions such as Business Development, Finance, Human Resources, or Administration . 
- Strong organizational skills with the ability to multi-task and prioritize effectively. 
- Excellent command of English (verbal and written) ; strong business writing skills are essential. 
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). 
- Knowledge of standard office administrative practices and procedures. 
- Exceptional time management skills and attention to detail. 
- Strong interpersonal and communication skills, with the ability to interact with individuals at all levels. 
- High degree of discretion, confidentiality, and professionalism. 
- Problem-solving mindset with the ability to work independently while aligning with company goals. 
- Professional image with an approachable and engaging personality. 
- Flexibility to provide cross-departmental support when required. 
- Preferrably able to start immediately . 
- Willing to work fully on-site from Monday to Friday, 8:00 AM – 5:00 PM (Weekends off). 
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