Department Administrative Assistant

2 weeks ago

Cagayan de Oro, Philippines MicroSourcing Full time

Position Administrative Assistant Location GSC Corporate Tower, Triangle Dr, Taguig, 1630 Metro Manila Work setup & shift Nightshift / Work-from-home Why join MicroSourcing Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one (plus one or more dependents), paid time off with cash conversion, group life insurance, and performance bonuses. A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities. Work-Life Harmony: Benefit from flexible work arrangements that help you balance work and life. Career Growth: Take advantage of continuous learning and career advancement opportunities. Inclusive Teamwork: Join a team that celebrates diversity and fosters an inclusive culture. About The Role The Department Administrative Assistant plays a vital role in supporting the GTM teams by managing administrative tasks that ensure smooth day-to-day functioning. This includes handling expense reports, coordinating meetings, managing calendars, and providing general administrative support. Job Responsibilities Expense Management Prepare, submit, and track expense reports for the department. Reconcile travel and expense accounts and assist with month-end closing activities. Liaise with Finance and Accounts Payable for timely processing of reimbursements and vendor payments. Calendar & Meeting Coordination Schedule and organize internal and external meetings, including logistics and documentation. Maintain departmental calendars and ensure alignment across teams. Prepare agendas and take minutes for key meetings. Travel Bookings Coordinate and book travel arrangements. Sales Administrative Support Support cross-functional coordination across legal, IT, finance for sales-related tasks. Execute various ad hoc requests in Excel and PPT to support the day-to-day operations of the GTM team. Support execution of reservations and logistics for the annual GTM Kickoff event. Job Requirements Bachelor’s degree in Business Administration, Management, or a related field preferred. Minimum of 2 years of administrative support experience in a corporate or fast-paced environment. Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) and familiarity with expense management and travel booking software. Strong organizational skills with the ability to manage multiple tasks, prioritize effectively, and maintain attention to detail. Excellent written and verbal communication skills, with the ability to interact professionally with various stakeholders and teams. About MicroSourcing With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines. Our Commitment to 100% YOU MicroSourcing believes that our strength lies in the diversity and talent of our people. We foster an inclusive culture that embraces all races, genders, ethnicities, abilities, and backgrounds. We provide space for different perspectives and offer opportunities for everyone to thrive. At MicroSourcing, equality isn’t just a slogan—it’s our way of life. We don’t just accept your unique, authentic self—we celebrate it and value every contribution to our collective success and growth. Join us in celebrating YOU and your 100% For more information, visit Terms & conditions apply. #J-18808-Ljbffr

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