Admin Regional Coordinator

4 weeks ago

Bacolod, Philippines Credit Access Philippines Financing Company Inc.- Davao Full time

1. Administrative Operations Coordination

  • Supervise and coordinate daily administrative functions across all branches within the region.
  • Ensure the availability and proper allocation of office supplies, materials, and utilities.
  • Facilitate timely processing of requests related to equipment maintenance, utilities, and office repairs.
  • Monitor adherence to administrative policies and procedures.
2. Facility & Asset Management
  • Oversee the upkeep, cleanliness, and safety compliance of office premises.
  • Maintain accurate inventory records of office assets, equipment, and supplies.
  • Coordinate preventive maintenance schedules and ensure accountability in asset handling.
3. Procurement & Logistics Support
  • Assist in procurement processes for office supplies and services in line with company guidelines.
  • Ensure smooth coordination of logistics for company events, meetings, and regional activities.
  • Coordinate deliveries and distribution of materials from Head Office to branches.
4. Compliance & Documentation
  • Ensure compliance with regulatory requirements for office permits, occupancy documents, and business-related certifications.
  • Maintain proper filing and documentation of admin-related transactions and records.
  • Support in audits by providing required documentation and reports.
5. Reporting and Monitoring
  • Prepare regular reports on administrative expenses, asset inventory, and maintenance activities.
  • Provide updates on branch facility conditions and administrative concerns to management.
6. Coordination with Other Departments
  • Liaise with other departments such as Finance, IT, HR, and Operations for cross-functional administrative support.
  • Act as a focal point for regional admin issues and ensure timely resolution of concerns raised by branches.
7. Team Support & Supervision
  • Supervise and mentor branch-level admin assistants or clerks within the region.
  • Conduct periodic visits to branches to monitor administrative standards and provide on-site support.
  • Bachelor’s Degree
  • At least 1-3 years of experience in administrative coordination or office management, preferably in a field/regional setup.
  • Strong organizational and problem-solving skills.
  • Proficient in MS Office applications (Excel, Word, PowerPoint).
  • Knowledge of facilities and asset management.
  • Good interpersonal and communication skills.
  • Ability to multitask and work with minimal supervision.
  • Willing to travel to various branches within the assigned region.
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