Document Controller

4 days ago

Cebu City, Philippines GoTeam Full time

Overview

Document Controller (Up to ₱40K Base + Hybrid Setup + FREE AI Certification)

3 Days Onsite, 2 Days WFH | Dayshift (8:00 AM–5:00 PM PH Time) | Monday to Friday

At GoTeam, you won’t just handle documents—you’ll be at the heart of projects that drive efficiency, collaboration, and success. By maintaining accurate records, ensuring compliance, and championing document management systems, you’ll play a vital role in shaping project excellence and contributing to a culture of quality and innovation.

This role is central to building trust and ensuring that our teams, clients, and partners have access to accurate, timely, and well-structured project information.

Responsibilities
  • In this role, you will :
    • Register, file, and track incoming drawings, emails, and communications, ensuring items are recorded within one day of receipt.
    • Plan, supervise, and record document flow to/from project teams, clients, and subcontractors—ensuring accuracy, timeliness, and clear communication.
    • Issue and track transmittal letters and document receipts, maintaining up-to-date records at all times.
    • Collaborate with the National Document Controller to ensure adherence to quality assurance procedures, standards, and audits.
    • Conduct regular review audits to confirm accuracy and currency of all records.
    • Be a champion for the document management system, supporting implementation, training, and compliance.
    • Coordinate effectively with other disciplines and external consultants to ensure seamless sharing of project information.
    • Uphold quality assurance by following company systems, processes, and templates, ensuring all project documentation aligns with organizational standards.

Plan, supervise, and record document flow to/from project teams, clients, and subcontractors—ensuring accuracy, timeliness, and clear communication.

Qualifications

Experience:

  • 1–3 years’ experience in document control, ideally within a project environment
  • Familiarity with web-based document management systems such as Procore, Aconex, Teambinder, or Asite

Technical Skills:

  • Strong IT proficiency, with confidence using multiple platforms
  • Skilled in organizing, tracking, and ensuring accuracy of project documentation

Core Competencies:

  • Highly detail-oriented and accurate with strong organizational ability
  • Effective communicator, comfortable engaging with internal teams and external partners
  • Able to work independently while being a strong team player
  • Comfortable in fast-paced environments with competing priorities
  • Proactive problem-solver, eager to learn, and able to adhere to deadlines and schedules
The Role at a Glance
  • Compensation: Up to ₱40,000 Base (depending on experience)
  • Schedule: Monday to Friday
  • Work Setup: Hybrid (2 Days WFH, 3 Days Onsite)
  • Tech Stack: Procore, Aconex, Teambinder, Asite, internal document systems
  • Reports to: Quality Manager

Ready to find purpose in your work, unlock possibilities, and accelerate your growth? Your next career chapter starts here. Let’s go.

Our Hiring Process
  • Apply and take our AI-powered on-demand interview via Multiplai — anytime, anywhere.
  • Meet our Recruitment Team for a live conversation.
  • Proceed to a client interview or assessment.
  • Receive your job offer — fast and transparent.
About GoTeam
  • Great Place to Work Certified (4 years in a row)
  • 85% Employee Engagement Score
  • AI-Powered Performance: We equip you with advanced AI tools, designed to multiply your productivity and unlock your earning potential.
  • 1,000+ team members and growing
  • Mission: Provide 100,000 people with free AI certification via the Vjal Institute
  • Culture: Innovation, inclusivity, growth
Go Beyond Employment: Build a Future-Proof Career

We\'re calling on 100,000 Filipino professionals to lead the AI revolution.

FREE AI Certification

Join Project 100K – AI Certification for the Philippines, powered by GoTeam.

Equip yourself with global-ready skills — 100% free.

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