Finance Shared Services Specialist

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Department: Finance Shared Services and Business Partner

Work Arrangement: Hybrid

This position shall be primarily responsible for the timely and accurate recording associated with Company’s overall balance sheet and income statement accounts in conformity with accounting standards, statutory and regulatory requirements.

The position shall be responsible for providing financial, administrative, and clerical services to ensure effective and efficient business operations. The position is responsible for the monthly closing of corporate books and account analysis, and does various related clerical and routine accounting tasks in support to company's strategic objectives.

Responsibilities (What-How-Why)
Loan Management

• Records accrual of interest expense and its equivalent withholding taxes every month
• Records amortization of deferred financing cost and reclassification of non-current portion to current portion every month
• Prepares BIR 2307 forms for every due payment of loan.
• Prepares Request for Payment (RFP) of the loan from the SOA provided by the financial institution

Prepayment & Accrual Management

• Records amortization of various insurance expenses every month
• Records amortization of land rental expense every month
• Records amortization of other prepayment every month
• Records PFRS16 entries every month, if applicable to the entity
• Updates prepayment schedules every month
• Records accruals and/or reversal of fixed expenses (ex: Janitorial, security) and ensures that amount reflected in the trial balance are updated on a year-to-date amount
• Prepares Request for Payment (RFP) associated with FSS team (ex: SGV Fees)
• Perform and validate fuel/ steam cost calculation based on contracts (PGPC), prepare request for payment and necessary reports; and support for the resolution of issues and concerns.
• Validate transmission charges calculation (NGCP), prepare request for payment and necessary reports; and support for the resolution of issues and concerns.

Payroll Management

• Records employee salary deduction every month
• Reconciles outstanding payroll clearing account with HR every month
  

Audit Management

• Provides various documents requested by external auditors during interim and closing financial audit
• Assists auditors, internal and external, and prepare any necessary schedules or analysis as related to the general ledger accounting.
• Responsible in providing explanation to auditor’s various financial audit queries
• Provides assistance to FSS Team leader in the preparation of annual audited financial statements
• Prepares various reports needed by DOE auditors for government share audit
• Assists in providing documents to DOE auditors

General ledger and Other Schedules Management

• Checks trial balance every week and ensures timely recording of any identified transactions need to be reclassified (ex: correct gl code combi, transactions that should have been recorded as prepayment subject for amortization)
• Ensures zero balances of clearing accounts every month
• Coordinates with 1AP Payables on the outstanding balance of accrued procurement clearing and resolves issues encountered, if any
• Performs regular general ledger reconciliation, balance sheet and income statement analysis as assigned.
• Leads the preparation of Lead Schedule every month and coordinates with other team the completion and resolution of issues, if any
• Prepares various reports requested by other departments
• Prepares intercompany transactions schedule, perform reconciliation and resolve discrepancies and issues every month.
• Reviews monthly subsidiary ledgers prepared by other team and prepares adjusting or correction entries as necessary.
• Assists FSS Team Leader build financial report templates, as the need arises.
• *Reconciles inventory listing report with GL
• Assists FSS Team Lead with other special projects, as the need arises.
• Assists FSS Team Lead with reporting and analysis requests from various departments.
• Provides administrative support to other teams to ensure effective and efficient business operations.
• Performs month/year-end general ledger close/open activities for Oracle financial modules (AR, AP, FA and GL) as maybe assigned by GL Team Leader.

OTHER RELATED TASKS

• Conducts, when necessary, the orientation of financial policies and procedures to new employees to ensure consistent compliance.
• Conforms to the company’s Integrated Management Systems policies, standards, procedures and guidelines.
• Reports Integrated Management System events/incidents or potential events or other risks to the organization.
• Protects information assets from unauthorized access, disclosure, modification, destruction or interference.
• Preserves confidentiality of financial information and material.

a. As used herein, the term "financial information and material” shall mean all Company information both written and oral which is proprietary to Hedcor Group. It shall include without limitation: the company's organization, company's operations, interests and plans, financial documents, business records, business practices and procedures. It also includes external source documents as integral part of the financial documents.

b. Neither he/she nor anyone within his/her control will disclose or use, in any manner, any financial information or materials unless:
- Required in the conduct of the company's ordinary course of business, or
- Authorized by the company in writing, or
- Ordered by a court of law

• Performs any other related duties and responsibilities that may be assigned from time to time by immediate superior consistent with the purpose of this role.

Minimum Qualifications:

• Must be a graduate of a Bachelor of Science in Accountancy
• Certified Public Accountant (CPA) license preferred
• With at least three (3) years of relevant professional experience in finance, accounting, or shared services operations, including exposure to general ledger management, financial reporting, and compliance activities
• Proficient in general ledger reconciliation, balance sheet and income statement analysis, intercompany transaction management, and month/year-end closing processes within ERP systems (preferably Oracle financial modules AR, AP, FA, and GL)
  
• 1 vacant position available in Makati City

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