Factory Administrative Officer

Factory Administrative Officer — Muntinlupa

Posted 1 day ago

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Job Description

Bring Order and Accuracy to the Future of Heating Systems

From blueprints to boilers, every great project relies on seamless support. Step into the world of heating and cooling solutions where your role keeps systems running as they’re engineered. With global exposure built into your work, you’ll lay the groundwork for a career designed to last.

What You’ll Do in This Role

Be part of our client’s team as an Admin Support, where you’ll provide essential support to keep operations seamless. You’ll ensure accuracy in accounts, manage customer orders, and deliver excellent service—all while working with global experts in the industry.

Role Snapshot

Employment type: Full-time
Shift: Day Shift
Work setup: Permanent WFH

What’s in It for You

• Day 1 HMO coverage with free dependent
• Competitive salary package
• Permanent WFH arrangement
• Prime office location in Alabang (easy access to MRT stations, restaurants, and banks)
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses
• Free 24/7 access to gyms in Ortigas and Makati with a physical fitness trainer
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more)
• Unlimited opportunities for referral incentives
• Standard government and Emapta benefits
• 20 annual leaves (5 convertible to cash)
• Mentorship and exposure to global leaders and teams
• Diverse and supportive work environment

What You’ll Bring to the Table

• 2-3 years of relevant experience
• Excellent verbal and written English communication
• Strong attention to detail and accuracy in tasks
• Proficiency in productivity tools, ERP systems (Epicor experience preferred), and data management
• Ability to manage multiple tasks and adapt to shifting priorities
• Professional demeanor with a customer-focused attitude
• Prior experience in administrative support, order processing, and data entry
• Understanding of accounts payable and receivable (highly desirable)

Your Day-to-Day Impact

• Assist with Accounts Payable and Accounts Receivable tasks
• Process and manage customer orders from initiation to fulfillment
• Input and update data accurately in the ERP system
• Handle customer queries and deliver professional, efficient service
• Perform other assigned tasks as needed

Who You’ll Be Working With

Our client is a pioneer in sustainable heating and hot water solutions for nearly a century. Headquartered in Australia, they design, deliver, and maintain systems that support Net-Zero and electrification goals across commercial projects. Their innovative products—from heat pumps to hybrid solutions—have made them a leader in the HVAC industry. With a strong focus on sustainability, engineering excellence, and long-term partnerships, Automatic Heating continues to shape the future of energy-efficient construction worldwide.

Welcome to Emapta Philippines

Join a team that values camaraderie, excellence, and growth. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024, Emapta stands proudly alongside industry giants, offering stability and exciting career opportunities. Your career flourishes here with competitive compensation, international clients, and a work culture focused on collaboration and innovation. Work with global clients across industries, supported by a stable foundation and like-minded professionals passionate about making an impact. We empower your success with opportunities for personal and professional development in an inclusive environment. Apply now and be part of the #EmaptaEra

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0

Admin Support

Posted 1 day ago

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Job Description

Drive Efficiency in a Global Workforce Hub

Workforce solutions keep industries moving, and now you can be at the heart of it. Join a role where your skills in administration connect you to global projects in construction, mining, and engineering. Build your career locally while gaining international exposure that positions you for growth without boundaries.

What You’ll Do in This Role

Be part of our client’s team as an Admin Support and ensure smooth operations by managing data accuracy, supporting account processes, maintaining communication channels, and collaborating with the team to deliver outstanding results.

Role Snapshot

Employment type: Full-time
Shift: Day Shift, Weekends Off (Mon-Fri; 6 AM-3 PM PHT)
Work setup: Temporary WFH, Makati

Perks and Benefits

• Day 1 HMO coverage with free dependent
• Competitive salary package
• Temporary WFH arrangement
• Prime Makati office location (near MRT, banks, and restaurants)
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses
• Free 24/7 access to gyms (Makati and Ortigas) with fitness trainer
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more)
• Unlimited employee referral incentives
• Standard government and Emapta benefits
• 15 annual leaves (10 convertible to cash)
• Mentorship and exposure to global leaders and teams
• Diverse and supportive work environment

What You’ll Bring

• Undergraduates with relevant experience are welcome to apply
• 3-5 years of experience in accounts receivable
• Strong accounting background
• Excellent organizational and time-management skills
• Experience in generating invoices and using ticketing systems
• Proficiency in Salesforce, Xero, and MS Office (Excel, Word, Outlook)
• Flexibility to work Monday to Friday (6:00 AM-3:00 PM PHT, subject to client requirements)

Your Core Responsibilities

• Accurate data entry of invoice data
• Accurate creation of My Pay tickets
• Efficient mailbox maintenance
• Provide timely correspondence to inquiries
• Assist in completing tasks in a timely fashion
• Assist team members with workloads as required
• Manage incoming phone and mail queries
• Update records as current and accurate in the database
• Improve internal administration functions to maximize operating efficiencies
• Follow documented quality procedures and work instructions
• Participate in meetings as required
• Accomplish tasks within the timeframe provided

Account Management

• Be professional, courteous, and polite in all communications
• Raise emerging issues, concerns, or areas of opportunity that affect clients’ experience and process efficiency
• Maintain a high level of quality and efficiency on all tasks by observing best practices and utilizing available tools
• Ensure attendance, participation, and cooperation during knowledge transfer sessions and other meetings
• Collaborate with the team and contribute to program success by sharing best practices and playing an active role in meetings and workshops
• Help create Work Level Instructions (WLIs) for assigned tasks
• Represent the Emapta and Protech brands in a professional manner
• Perform ad hoc tasks necessary to ensure excellent customer experience

About the Client

Our client is a leading Australian workforce solutions provider established in 2006. Specializing in technical industries such as civil construction, industrial maintenance, mining, and rail, our client is built on a foundation of quality, safety, and high performance. With over 6,000 employees and national operations, they continue to raise industry standards while creating opportunities that positively impact lives.

Welcome to Emapta Philippines

Join a team that values camaraderie, excellence, and growth. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024, Emapta stands proudly alongside industry giants, offering stability and exciting career opportunities. Your career flourishes here with competitive compensation, international clients, and a work culture focused on collaboration and innovation. Work with global clients across industries, supported by a stable foundation and like-minded professionals passionate about making an impact. We empower your success with opportunities for personal and professional development in an inclusive environment. Apply now and be part of the #EmaptaEra

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1

Admin Support

Posted today

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Job Description

Qualifications:

• Accounting Graduate
• Knowledgeable in Google sheets, Advance Excel and SAP
• With 2 years experience
• With good communication skills
• Willing to be assigned in Fort Bonifacio Taguig

Responsibilities:

• Assists CD Control Manager with budget, control of non-variable overhead expenses and other daily admin tasks
• Provides support to accomplishment of CD Teams contracts, Anti-bribery letters, Data Privacy, Due Diligence, IDT processes and Other CDT compliance and controls
• Administers support for Sales Convention and Incentives Computations: e.g. 1) Monthly Service Fees and DPSI 2) Quarterly and Annual Maharlika, etc.
• Helps in administration and distribution of phones
• Does core administrative tasks for CDT which include but not limited to: System requests, Maintenance of company vehicles, Trade Samples, Fuel fleet cards, Clearance of Employees, Revolving Fund, Travel-related reminders, CDT Call Tree, Christmas bags, etc.

Job Type: Full-time

Education:

• Bachelor’s (Required)

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