PERMANENT_CAO (BUDGET OFFICER V)_OSEC-DSWDB-CADOF-40-2004_FS_DSWD...

Place of Assignment DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City Place of Examination and Interview DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City CHIEF ADMINISTRATIVE OFFICER (BUDGET OFFICER V) (REPUBLICATION) Item Number : OSEC-DSWDB-CADOF- Compensation : SG 24 (Php 98,185.00) Place of Assignment : Financial Service CSC-PRESCRIBED QUALIFICATION STANDARDS Education: Master’s Degree or Certificate in Leadership and Management from CSC Training: Forty (40) hours of supervisory/management learning and development intervention Experience: Four (4) years of supervisory/management experience Eligibility: Career Service (Professional)/Second Level Eligibility PREFERRED QUALIFICATION STANDARDS Education: Master’s Degree with Bachelor’s degree in Business Administration/Accountancy/Financial Management/ or any related fields or, Certificate in Leadership and Management from CSC Training: Forty (40) hours of supervisory/management learning and development intervention Experience: Four (4) years in position/s involving management and supervision Eligibility: Career Service (Professional)/Second Level Eligibility JOB DESCRIPTION The Budget Division Head provides strategic leadership, overall supervision, and expert technical and professional guidance to the Budget Division of the Department. Under the direction of senior management, the position is responsible for planning, organizing, assigning, supervising, and reviewing the work activities of the division and its staff, ensuring the efficient and effective preparation, coordination, and management of the Department’s budget proposals and financial plans. Coordinates closely with the Policy and Plans Bureau to lead the comprehensive review, evaluation, and consolidation of all proposed budgets submitted by the Department’s Programs, Activities, and Projects (P/A/Ps). This process utilizes established budgetary systems and methodologies to ensure consistency, accuracy, and alignment with applicable laws, government policies, rules, and regulations. The position plays a critical role in supporting effective and efficient financial management through meticulous planning, execution, and continuous monitoring of budget implementation. It ensures that resource allocation aligns with the Department’s strategic priorities and performance targets, ultimately driving the achievement of desired outcomes and organizational goals. Additionally, the Budget Division Head is responsible for the formulation and recommendation of sound fiscal policies designed to streamline and optimize financial processes. These policies promote transparency, accountability, and prudent stewardship of public funds, guaranteeing that all financial transactions are properly recorded and that public resources are utilized efficiently and ethically in accordance with prevailing government standards and best practices. Functions and Responsibilities Leadership and Supervision Provide overall supervision and leadership to the Budget Division, ensuring alignment with departmental goals, vision, and fiscal policies. Plan, assign, monitor, and evaluate the work of the division and staff to maximize productivity and quality output. Foster a collaborative and motivated team environment that encourages professional growth and continuous improvement. Develop and implement capacity‑building programs to enhance technical skills and knowledge of budget staff. Budget Planning and Preparation Oversee the comprehensive planning and preparation of budget proposals for the Department, ensuring completeness, accuracy, and compliance with relevant budget laws, rules, and regulations. Coordinate the consolidation and review of budget requests submitted by all Programs, Activities, and Projects (P/A/Ps) within the Department. Utilize existing budget systems, tools, and methodologies to streamline the budget preparation process. Ensure alignment of budget proposals with the Department’s strategic priorities, policy directives, and operational requirements. Budget Presentation and Coordination Represent the Department in budget discussions, presentations, and negotiations before various internal and external bodies including the Executive Committee (EXECOM), National Development and Management Council (NDMC), Department of Budget and Management (DBM), Regional Development Councils (RDCs), and legislative bodies such as the House of Representatives and the Senate of the Philippines. Act as the primary liaison between the Department and other agencies or stakeholders on budget-related matters to facilitate effective communication and resolution of issues. Policy Formulation and Compliance Formulate and recommend fiscal policies that promote streamlined, effective, and efficient financial processes within the Department. Ensure that all budgeting activities adhere strictly to relevant laws, government accounting standards, and internal control procedures. Promote transparency, accountability, and responsible utilization of public funds in all budget processes. Support the development and continuous improvement of financial management systems and procedures. Financial Management, Monitoring, and Reporting Support effective financial management by overseeing the execution and monitoring of the Department’s approved budget to ensure optimal use of resources. Monitor budget utilization, variances, and provide timely reports and analyses to senior management for informed decision-making. Coordinate with the Policy and Plans Bureau and other relevant units to align financial planning with programmatic goals and performance outcomes. Lead efforts to identify potential risks, cost‑saving opportunities, and strategies for improved fiscal discipline. Job Outputs Annual Work and Financial Plan (WFP) Budget Proposal of the Department Funded activity proposals Processed financial claims Certified claims as to available allotment and appropriation Financial Accountability and Budgetary reports Communications/Memorandum Work and Financial Plan for the Financial Service Activity proposals of the Financial Service QMS Documents/ISO Compliance of the Budget and/or FS where the position is assigned to 7S and ARTA compliance of the Budget and/or FS where the position is assigned to Streamlined Checklist of Requirements for FS processes Policies, Guidelines, Administrative Orders and/or Memorandum Circulars CRITERIA FOR EVALUATION Education : 25% Training : 10% Experience : 25% Written Examination : 25% IQT : 5% Technical Exam : 20% Interview : 10% Performance Review : 5% Total : 100% Initial Shortlisting Obtain 80% of the maximum total score or 48 points in Education, Training, and Experience (ETE) Final Shortlisting Top five (5) highest rating but overall rating should not be less than 85% APPLY NOW Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before October 10, 2025 by accessing this link: Application Requirements 1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service; Please note that wrong or lacking information thereof shall render the application void. 2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport‑size picture and thumb mark and Work Experience Sheet. You may download these forms through this link: . PDS with incomplete information, as well as thumbmark, shall be considered invalid. 3. Authenticated or photocopy of Transcript of Records (TOR) for Master’s Degree. Authenticated or photocopy of TOR for Doctorate Degree may also be submitted. 4. Photocopy of relevant Training/Seminar Certificates; 5. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office. 6. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only or as may applicable); 7. Copies of Appropriate Eligibility: For RA 1080 Eligible (RSWs and/or other board passers only): - photocopy of RA1080 rating /Verified Eligibility: - photocopy of valid PRC ID For BAR Passers only: - photocopy of BAR rating / Verified Eligibility - - photocopy of valid IBP / BAR ID For CSC Passers only: - photocopy of CSC rating / Verified Eligibility - 8. Performance Rating in the last rating period or its equivalent, as may be applicable. Note: (i) For those applicants from the public sector vying for promotion, a performance rating is required. (ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF). (iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link:. Reminders • In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation. • Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. • If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each. • Requests for extension of submission and application with incomplete documents will not be entertained. • All communications pertaining to your application will be sent via email. EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity. DATA PRIVACY POLICY All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and... #J-18808-Ljbffr