Administrative Assistant

5 days ago

Lipa, Philippines Cloudstaff Full time

Were Hiring: Administrative Assistant - Compliance Looking for a role that fosters collaboration, creativity and career growth in a vibrant office environment? We got you covered We are currently on the lookout for a Administrative Assistant - Compliance to join our team at Cloudstaff, the #1 workplace everywhere Think you qualify for the role? Attach a 1-2 minute video intro and introduce yourself to us so we can meet you virtually. Attach this together with your updated CV to become a priority applicant Work Arrangement Work From Home Location Any CS Branch - Angeles, Mabalacat, Makati, Ortigas, Tarlac, Davao, Cebu Schedule Morning Shift Job Description The Administrative Assistant - Compliance provides vital support to the Compliance Manager in managing and tracking internal audits for company systems and platforms, with a focus on preventative and reactive maintenance, asset tracking, and compliance with ISO standards (ISO 45001:2018, ISO 14001:2016, and ISO 9001:2016). This role requires a high degree of attention to detail, excellent communication skills, and the ability to manage multiple priorities within strict timeframes. The position acts as a liaison between the Compliance Team and external/internal stakeholders such as building managers to ensure audit outputs are received, recorded, followed up, and escalated when necessary. The successful candidate will play a key role in identifying and reporting compliance gaps and facilitating timely corrective action. Key Responsibilities Liaise directly with building managers and supervisors to follow up on outstanding audit actions, evidence submissions, and implementation of corrective actions. Track and follow up on deadlines and/or elevate delays or non-compliance to the Compliance Manager. Monitor internal audit findings and action plans to ensure closure within agreed timelines. Identify and report compliance gaps or recurring issues to the Compliance Manager. Prepare weekly/monthly reports outlining audit completion status, outstanding items, and risk areas. Identify audit outputs or responses that do not meet compliance or documentation standards. Escalate unresolved or high-risk issues to the Compliance Manager promptly. Qualifications & Requirements High level of accuracy and attention to detail on tasks. Data Entry. Excellent verbal and written communication skills. Strong organisational and time-management skills. Ability to manage competing priorities and meet deadlines. Professional and effective liaison with internal and external stakeholders. Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with audit/compliance tracking systems (Blogix knowledge preferred, training will be provided). Minimum 2 years of experience in an administrative or compliance support role. Familiarity with ISO 45001:2018, ISO 14001:2016, and ISO 9001:2016 standards desired. Experience liaising with operational or facilities/building teams highly desirable. Exposure to facilities and building management is an advantage. Business Administration, Communications, Degree or equivalent preferred. Other Requirements Ability to work independently and as part of a small compliance team. Proactive in identifying problems and proposing solutions. Commitment to maintaining confidentiality and professionalism. Ability to occasionally attend online meetings. Non-negotiable Skills & Requirements Minimum 2 years of experience in an administrative or compliance support role. #J-18808-Ljbffr

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