Executive Legal Assistant

Join to apply for the Executive Legal Assistant role at WeAssist.io Join to apply for the Executive Legal Assistant role at WeAssist.io Get AI-powered advice on this job and more exclusive features. Hiring: Full-time Executive Legal Assistant - Remote - $9,600 - $14,400/yr About the Client Boutique Powerhouse - A small but mighty law firm based in Gold Coast, Australia, specializing in commercial law, litigation, property conveyance, and leasing. Trusted Legal Partner - Established a strong reputation for delivering no-fuss, high-impact legal solutions to clients who value results and realness. Built on Reputation - Known for practical, down-to-earth service that combines expertise with approachability—and gets clients coming back. Culture of Connection - Work with a supportive, present leader who values communication, collaboration, and mutual respect. Trust is the Foundation - Integrity is non-negotiable, egos are checked at the door, and a good sense of humor is always welcome. About WeAssist Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families. Fast & Purposeful Recruiting – We move quickly but prioritize long-term fit, stability, and growth over just filling roles. Connecting Global Talent – With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses. Giving Back Matters – From building schools to feeding the homeless, we believe true success means making a difference. An Inclusive & Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don’t just work—they grow. Key Responsibilities of the Legal Assistant Client Onboarding & File Management Legal Document Preparation & Templates Deadline & Task Management Administrative & Internal Support Why Are They Hiring a Legal Assistant? Our client is hiring a Legal Secretary to provide administrative and document support to their growing legal team. As the firm scales, they need someone who can manage the essentials—client onboarding, file preparation, and legal templates—with accuracy and reliability. You’ll be a crucial player behind the scenes, keeping systems organized and ensuring every client experience runs smoothly. If you’re detail-oriented, organized, and eager to grow within a boutique legal environment, this is your opportunity to learn the industry from the inside out. Qualifications: Must-Haves: Exceptional attention to detail—zero tolerance for typos or errors. Highly organized, reliable, and focused during work hours. Resourceful problem‑solver—uses guides, SOPs, and tools before asking for help. Clear communicator, both written and verbal. Proficiency in Microsoft Word and Outlook. Accuracy in handling sensitive data (names, dates, emails, numbers). Nice-to-Have: Legal Administration Background – Not required, but a huge plus if you’ve worked in a law firm or handled legal documentation. Responsibilities of the Legal Assistant: Your responsibilities include: Client Onboarding & File Management Prepare new client files and input details into the firm’s management system Draft and issue engagement letters, client agreements, and fee quotes Track client onboarding progress and ensure all signed documents are returned and filed Keep digital and physical files organized, accurate, and up to date Legal Document Preparation & Templates Complete and format legal templates such as contracts, wills, agreements, and correspondence Review documents for accuracy in names, dates, and details before submission Maintain and update firm templates to ensure consistency and compliance Proofread all documents to ensure they meet professional legal standards Deadline & Task Management Record and track key contract and case deadlines Update shared calendars and send reminders to the legal team Follow up with clients for missing information or required actions Administrative & Internal Support Assist with general administrative tasks, document storage, and data management Manage task instructions received via email or WhatsApp and confirm completion Support smooth communication between team members and maintain workflow accuracy Troubleshoot basic tech or document issues using provided guides and online resources Growth & Process Improvement Once core tasks are mastered, assist in refining procedures and improving efficiency Contribute to system updates, template enhancements, and process documentation Want to Know More About the Client? Our client is a boutique law firm making big waves in the world of commercial law, litigation, and property conveyancing. Based in the sunny Gold Coast of Australia, they’ve built a reputation over the years for providing top‑tier legal services with a personal touch. From entrepreneurs to established businesses, they serve a diverse range of clients who rely on them for practical, down‑to‑earth legal solutions. With a mission to simplify the legal process and genuinely serve people, their track record speaks volumes—built on integrity, results, and strong client relationships. They’re a close‑knit team of legal professionals who keep it real, work hard, and know when to have a laugh—because legal doesn’t have to mean boring. Culture and Core Values: The team thrives in a down‑to‑earth environment where relationships are valued as much as results. It’s a culture that blends professionalism with approachability—where a good laugh, clear expectations, and trust are part of the daily routine. Here’s what matters most to them: Lead with Integrity: Do the right thing, even when no one’s watching. Be Present, Be Accountable: Show up, stay sharp, and follow through. Trust is Everything: Build it, protect it, and earn it every day. Keep it Grounded: No egos here—just good people doing great work. Service Comes First: Clients are at the heart of everything we do. We’re not just building cases—we’re building relationships, and it all starts with the right team. What’s in it for you? Joining this client means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to: Level up your legal know‑how – Get hands‑on experience in commercial law, litigation, and property. Clear Path to Growth – Opportunity to move into systems and procedures support. Help build better systems – Play a key role in improving operations and efficiency. Flexible Remote Setup – Work from home within Australian business hours. Mentorship & Stability – Join a team that values your reliability and skill. Direct Access – Work closely with firm leadership and learn the business end‑to‑end. Down‑to‑earth vibes only – No ego, no drama, just real people doing great work. Trust is the foundation – Be part of a team where honesty and integrity are non‑negotiable. Your next big opportunity starts here—ready to take the leap? 13th Month Bonus (Wild right?) Permanent work‑from‑home / remote set‑up Health insurance Mental health insurance Growth opportunity Prizes and bonuses Specifics: Time Full‑time; 8:30 AM – 5:30 PM AEST This is a remote position so you can have the freedom to work from anywhere Attire - business casual when in meetings Professional setup (Pains me I actually need to write this down… ) Clean background Good camera Good microphone Strong wifi Must‑have: MS Office MS Outlook MS Word Any CRM or Project Management software Nice‑to‑have: Practice management system LEAP Xero Practice Ignition WhatsApp Compensation Fixed Rate $9,600 - $14,400/yr Seniority level Seniority level Mid‑Senior level Employment type Employment type Full‑time Job function Job function Administrative, Legal, and Management Industries Legal Services, Administrative and Support Services, and Real Estate #J-18808-Ljbffr