Executive Assistant

4 weeks ago

Las Piñas, Philippines Starfish Hiring Full time

Overview

Starfish is on the exciting mission of redefining the future of work for companies worldwide. We are looking to be the one-stop shop for companies that are looking to build world-class teams and place their operations on autopilot. We’re seeking an Executive Assistant to start immediately.

Responsibilities
  • Create and send statements or invoices, track payments, and record company expenses.
  • Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings (e.g., for comparative analysis).
  • Store and organize documents and files.
  • Data entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.
  • Research products, purchase goods and secure samples.
  • Store, update and collect information for marketing and sales campaigns through a CRM system.
  • Monitor projects, conduct internal communication and organize company data.
  • Coordinate team calendars, prevent scheduling conflicts and ensure clients are on time and prepared for meetings.
  • Prepare itineraries, book hotels, rental cars, etc.
  • Convey information to incoming calls and make calls for appointments or conduct informational inquiries.
  • Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.
  • Synthesize data and other content into cohesive reports and presentation slides.
  • Upload videos, manage negative reviews, and keep the account profile up to date.
  • Ad hoc tasks.
Qualifications
  • Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO, etc.).
  • Bachelor’s degree or any certificate course (required).
  • Excellent phone, email, and instant messaging communication skills.
  • Excellent English communication skills, both written and verbal (at least B2 level).
  • Solid organizational and time management skills.
  • Tech savvy and familiar with current technologies, like desktop sharing, cloud services, and VoIP.
  • Experience with word-processing software and spreadsheets (e.g., MS Office).
  • Knowledge of online calendars and scheduling (e.g., Google Calendar).
  • Proactive attitude and willingness to be trained.
  • Able to work on a graveyard shift.
Technical Requirements
  • USB headset with noise cancellation feature.
  • Working webcam.
  • Computer with at least 1.8 GHz processor and at least 4 GB RAM.
  • Main internet service speed: at least 25 Mbps cable connection.
  • Backup internet service speed: at least 10 Mbps.
Schedule

US work hours (20-40 hours per week).

Benefits
  • Health Insurance (HMO).
  • Performance incentives.
  • Job security and stability.
  • Paid training.
  • Inclusive culture.
  • Upskilling opportunities.
  • 100% work-from-home.
  • Exceptionally supportive team.
  • Opportunities for career growth.
  • Fun work environment.
  • Holiday and overtime pay.
Salary Package (with HMO)

Entry Level (1-3 years of experience): Up to PHP 53,000.

Intermediate Level (3-5 years of experience): Up to PHP 64,000.

Expert Level (5+ years of experience): Up to PHP 80,500.

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