Legal Executive Assistant

Legal Executive Assistant – ClearDesk ClearDesk is seeking a highly organized, detail‑driven Legal Executive Assistant to support a fast‑paced legal team in a fully remote role. The position offers long‑term placement, flexible remote work, and the opportunity to manage court scheduling, filings, and communications with counsel, court personnel, and clients. Job Responsibilities Manage the firm’s e‑services inbox through the Connecticut Judicial Branch website, reviewing and organizing all incoming items (typically 19 per day). Add new court events, filings, and hearings to the firm calendar, ensuring all details are accurate and conflicts are identified. Review existing calendar entries to check for potential scheduling overlaps, rescheduled events, or cancellations, and resolve conflicts by coordinating directly with defense counsel or other involved parties. File necessary paperwork or requests with the court to formally resolve scheduling conflicts or confirm updated hearing dates. Maintain constant communication with attorneys and team members to ensure everyone is aware of upcoming cases, deadlines, and court appearances. Handle general scheduling support, including attorney conferences, client calls, and internal team meetings. Handle professional phone communications via RingCentral—answering and returning calls, leaving personalized outgoing messages, and assisting with client inquiries when needed. Collaborate with the team through MS Teams and WhatsApp for updates, quick check‑ins, and escalation of time‑sensitive matters. Organize, label, and store case documents using Filevine, Microsoft Workspace, and OneDrive to ensure easy access and version control. Support filing, document preparation, and general administrative duties to help streamline the office’s daily workflow. Take on special projects or administrative initiatives as assigned to improve internal systems or assist with firm growth initiatives. Follow up with attorneys to confirm availability and ensure all court or client commitments are properly reflected in the shared calendar. Communicate professionally with court personnel or opposing counsel when clarification or coordination is required. Report directly to Kali for administrative tasks and elevate scheduling concerns to Matthew, as needed. Use VPN access securely to manage activities on the Connecticut Judicial Branch’s website and other court‑related systems. Key Qualifications & Skills Experience in legal support, court scheduling, or related administrative roles. Proficiency with Microsoft Suite, MS Teams, OneDrive, and legal platforms such as Filevine or court‑related websites. Strong written and verbal communication skills—clear messaging with lawyers, court personnel, opposing counsel, and clients via email, phone, and messaging platforms. Self‑managed, tech‑savvy, and able to thrive in a remote environment while staying organized and meeting deadlines. Detail‑oriented with a proven ability to manage multiple calendars, resolve scheduling conflicts, and ensure accurate court dates and filings. Problem‑solver capable of handling time‑sensitive matters, preparing documents, and providing key administrative support to streamline team operations. Willingness to work within a U.S. time zone and schedule. Availability of required technical setup: a 720p headset, 25 Mbps primary internet connection, backup internet device, backup computer, and 8 GB RAM or higher. Benefits Competitive, timely pay. Prepaid HMO coverage. Growth opportunities with training, tools, and honest feedback. Recognition and celebration of wins. ClearDesk does not ask for any monetary payments or fees as part of the employment process. If you encounter a request for payment, please disregard it and report the incident to ClearDesk immediately. All communication should be via emails originating from @cleardesk.com or @cleardeskteam.com. Disclaimer: Candidates who apply for this position may be re‑profiled to similar roles depending on qualifications, experience, and current market demand. #J-18808-Ljbffr